Diligent's continued success and growth depends on not just setting a high bar of client satisfaction, but also of employee experience. We are seeking a proactive Office Manager to join our team in Guadalajara. The office manager works closely with the employees and the local leadership teams to ensure a smooth operation of day-to-day tasks, provide employee support, and manage administrative duties.
This is the perfect opportunity for an individual who loves to roll their sleeves up and support various initiatives and projects, is meticulously organized, analytical, and is passionate about being part of the growth of our organization, with a focus on the office site.

Key Responsibilities
- Manage the entire office space, including workspace allocation, working closely with recruitment and IT to align on new joiners.
- Support office engagement initiatives, working closely with the local culture club/Site Lead in building engagement programs.
- Act as the people manager for reception staff, providing day-to-day supervision, and performance support.
- Manage security and access control, reviewing daily reports, and assisting with special requests.
- General mail duties, collecting tax notices, incoming bills, memos, AP and AR communications, and distributing them appropriately.
- Order office supplies, snacks, and beverages on a weekly basis, keeping track of spending, and managing office expenses.
- Support the executive leadership, whether it be catering, diary management, travel or general office support.
- managing cleaning services, furniture repairs, and other ad hoc services across a wide range of office requirements.




- Organize maintenance and repair contractors: electricity, plumbing, air conditioning, dishwasher, coffee machine.
- Oversee health, safety, and wellbeing initiatives, ensuring compliance with local regulations and internal standards.
Required Experience/Skills
- Proficiency in Microsoft Office Suite.
- 2-4 years of experience in a customer-facing or office management role.
- Experience managing an office and supervising staff such as receptionist personnel preferred.
- Work experience in hospitality and customer service highly preferredThis is a full-time, on-site position based in our Guadalajara office, with an expectation of working in the office five days per week.
At Diligent, you're not just building the future
- you're an agent of positive change, joining a global community on a mission to make an impact.
- Diligent offers a flexible work environment, general days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programsto name a few
- We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.
Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable,



equitable and better place.
To foster strong collaboration and connection, this role will follow a hybrid work model. If you are within a commuting distance to one of our Diligent office locations, you will be expected towork onsite at least 50% of the time. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at ** support a fair and consistent hiringprocess, we use AIand digital automated tools to assist our recruitment team in organizing candidate data, surfacing relevant applications, coordinatinginterview scheduling and summarizing interview notes. At Diligent, we recognize the value of a diverse global workforce. Visa sponsorship may be available for select positions based on business needs and specific role requirements.

📌 Recepcion - Office Manager (México)
🏢 Diligent-14787b60
📍 México