About the Role

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior management in their Guadalajara, Jalisco office. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The idóneo candidate will be proficient in administrative tasks, calendar management, and coordinating meetings and travel arrangements. This position offers a Hybrid work model, balancing essential on-site duties with the flexibility of remote work for specific tasks. You will be a crucial point of contact and support for executives, ensuring smooth day-to-day operations.

Key Responsibilities

- Manage complex calendars, schedule meetings, and coordinate appointments for executives.
- Arrange domestic and international travel, including flights, accommodations, and transportation.
- Prepare correspondence, reports, presentations, and other documents as needed.
- Screen and direct phone calls, emails, and visitors, acting as a liaison between executives and internal/external stakeholders.
- Organize and maintain filing systems, both physical and digital.
- Assist with expense reporting and budget tracking for executive support.
- Coordinate logistics for meetings, conferences, and events.




- Conduct research and compile information for various projects as requested.
- Maintain confidentiality and handle sensitive information with discretion.

Requirements

- Proven experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Excellent organizational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Exceptional written and verbal communication skills.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Discretion and professionalism in handling confidential information.
- Experience with travel arrangements and expense reporting.
- High school diploma required; Associate's or Bachelor's degree is a plus.
- Flexibility to work on-site in Guadalajara, Jalisco and remotely as part of the Hybrid schedule.

Benefits

Our client offers a competitive salary, opportunities for professional development, and a supportive work environment. This Hybrid role provides a great balance between in-office collaboration and remote flexibility. Gain valuable experience supporting top executives in a thriving business hub. Join a company that values professionalism and offers a clear path for career advancement.

📌 Asistente Administrativo Ejecutivo con Habilidades de Organización Avanzadas (Centro)
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