Job Title: Office Manager - AdministrationJob Type: Full-TimeSalary: $19,****** MXN per month, plus statutory and additional benefitsExperience Required: 4-6 YearsEducation: Bachelor's Degree or HigherJob SummaryWe are seeking an experienced and organized Office Manager - Administration to oversee daily office operations, facilities management, vendor relationships, asset management, and administrative functions at our Guadalajara location.The adecuado candidate will have strong leadership, organizational, communication, and problem-solving skills, along with a solid understanding of office administration, facilities management, budgeting, and compliance.
This role will work closely with senior management, HR, and external vendors to ensure efficient operations, a safe workplace, and high-quality administrative support.Key ResponsibilitiesDevelop, implement, and improve administrative policies and procedures to enhance operational efficiency.Oversee daily office administration, facilities operations, reception, mailroom, training rooms, and kitchen facilities.Coordinate with HR and external vendors on staffing, onboarding, employee engagement, and administrative projects.Manage office supplies, equipment, assets, and inventory to ensure availability and proper utilization.Oversee facility maintenance, repairs, building services, and electrical and mechanical systems.Ensure a safe, secure, clean, and well-maintained workplace that complies with applicable health, safety, environmental, and security standards.Manage vendor relationships, conduct regular performance reviews,



and ensure service quality and timely delivery.Coordinate workspace planning, office floor plans, seating arrangements, new employee allocations, and employee relocations.Support budgeting activities, review operational expenses, prepare reports, and identify cost-saving opportunities.Coordinate with HR and relevant stakeholders to ensure timely submission of monthly vendor invoices and processing of payments.Monitor contracts, track expiry dates, and initiate renewal or procurement processes as required.Manage facilities-related services across multiple locations, where applicable, and ensure compliance with contractual obligations and the company's code of ethics.Coordinate transportation and accommodation arrangements for site visits and business activities.Ensure contract staff complete required training and comply with organizational policies.Participate in management meetings and support the implementation of departmental goals and projects.Provide emergency support for urgent facilities and office-related issues, including a 24/7 emergency contact arrangement.Required Qualifications and SkillsBachelor's degree or higher in Business Administration, Management, or a related field.4-6 years of proven experience in office administration, office management,



facilities management, or a similar role.Strong understanding of office management procedures, administrative policies, and compliance requirements.Working knowledge of facilities management, vendor management, budgeting, and financial administration.Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.Excellent organizational, multitasking, and time-management skills.Strong analytical and problem-solving abilities.Effective leadership, coordination, and stakeholder management skills.Excellent written and spoken English communication skills.High level of integrity, professionalism, attention to detail, and commitment to accuracy.Ability to work independently, collaborate with cross-functional teams, and manage competing priorities.Compliance and Workplace StandardsSupport awareness and implementation of applicable ISO, Information Security Management System (ISMS), and internal governance, risk, and compliance policies.Ensure adherence to company policies, procedures, safety standards, and applicable regulations.Maintain confidentiality and uphold professional and ethical standards in all administrative activities.Compensation and BenefitsCompetitive compensation.Annual performance-based bonus.Standard industry benefits.Interview ProcessHR InterviewDomain/Technical Panel InterviewFinal HR DiscussionInterested candidates: If you have experience managing office administration, facilities, vendors, and workplace operations, we encourage you to apply.
#J-*****-Ljbffr

📌 Office Manager (Jalisco)
🏢 Gracemark Solutions
📍 Jalisco