Sailun Tire Mexico – Executive Assistant

Position Reporting To – President

Summary/Objective

The Executive Assistant provides confidential administrative, sales operations, and business support to the President of STMX. The role manages executive priorities, coordinates commercial follow-up, attends meetings and business events, provides professional Spanish–English translation and interpretation, and drives the President to business commitments. Frequent travel and flexibility to support scheduled evening and weekend activities are essential.

Essential Functions

Executive and Administrative Support

- Manage the President’s calendar, appointments, correspondence, meeting requests, and daily priorities; anticipate needs and resolve scheduling conflicts.
- Prepare and proofread emails, presentations, reports, briefing materials, and other documents on the President’s behalf.
- Coordinate flights, accommodations, itineraries, ground transportation, and travel documentation; prepare expense reports and maintain supporting records.
- Handle administrative requests, maintain confidential files, and liaise with employees, customers, distributors, and external partners.
- Track assigned projects, deadlines, and commitments; follow up with responsible parties and flag issues requiring the President’s attention.
- All other duties as assigned

Sales Operations Support

- Support the President in coordinating sales activities and following up on customer, distributor, and internal sales commitments.
- Compile and maintain sales reports, forecasts, performance summaries, and customer information using approved systems and input from the sales team.
- Coordinate sales meetings, customer visits, presentations,



and commercial reviews; ensure materials and relevant information are available in advance.
- Track action items related to quotations, orders, pricing requests, and customer concerns; coordinate responses with sales, finance, logistics, and other teams.
- Handle commercial information discreetly and communicate only within delegated authority; obtain approval before making commitments on pricing or contractual terms.

Meetings and Bilingual Communication

- Attend internal and external meetings with the President; prepare agendas and capture accurate minutes, decisions, responsibilities, and deadlines.
- Distribute approved meeting notes promptly and maintain an action tracker to support completion of commitments.
- Provide professional verbal interpretation between Spanish and English during meetings, calls, customer visits, and business events.
- Translate written communications, presentations, reports, and business materials between Spanish and English, preserving meaning, tone, accuracy, and confidentiality.
- Read and understand business documents in both languages and clarify unfamiliar terminology before communicating or translating it.

Driving and Travel Support

- Drive the President safely to and from offices, customer visits, airports, meetings, and business events as required.




- Plan routes and departure times, monitor traffic and travel changes, and coordinate alternative transportation when needed.
- Confirm that the assigned vehicle is ready for use and report maintenance, cleanliness, or safety concerns.
- Maintain a valid driver’s license appropriate to assigned vehicles and destinations, an acceptable driving record, and eligibility under the company’s vehicle insurance requirements.
- Travel frequently with the President, including overnight and international travel as required, and adapt to changing itineraries.
- Remain fit for duty and alcohol‑free whenever assigned to drive; arrange alternative transportation if safe driving cannot be assured.

Business Events and Relationship Support

- Accompany the President to customer dinners, industry functions, networking activities, and other business‑related social events.
- Support hosting, introductions, event logistics, and bilingual communication while representing STMX professionally.
- Build effective working relationships across cultures and exercise discretion and sound judgment in business and social settings.
- Attend events where alcohol may be served. Alcohol consumption is voluntary and is not a job requirement; any consumption must follow company policy and must not conflict with driving duties or fitness for work.

Travel

- Frequent domestic and international travel with the President is required, including overnight stays, customer visits, meetings, and business events.
- Flexibility to accommodate changing itineraries, different time zones, and scheduled evening or weekend commitments is essential.<

📌 Executive Assistant (Irapuato)
🏢 Sailun Tire Mexico
📍 Irapuato