Position Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide executive, administrative, and operational support to the Global Carrier Director.

The successful candidate will be responsible for managing executive schedules, coordinating strategic projects, preparing executive reports and presentations, and facilitating communication across internal departments, international clients, and business partners. This role requires strong organizational skills, discretion, effective communication, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities

Executive Support

- Manage and coordinate the Global Carrier Director’s calendar and schedule.
- Organize internal and external meetings, both in person and virtually.
- Prepare executive presentations, reports, meeting minutes, and strategic documentation.
- Track and follow up on meeting decisions, commitments, and action items.

Operational Coordination

- Monitor and follow up on strategic projects and departmental initiatives.
- Coordinate activities across Sales, Engineering, Operations, Finance, and Legal.
- Manage internal requests and ensure timely responses and deliverables.
- Support the preparation of performance indicators and management reports.

International Client and Partner Relations

- Maintain effective communication with domestic and international clients, carriers, vendors, and business partners.
- Coordinate executive meetings, business visits, and corporate events.
- Manage contractual and administrative documentation related to clients and vendors.





Administrative Management and Control

- Coordinate corporate travel arrangements, reservations, and expense reports.
- Prepare purchase requisitions, purchase orders, and payment follow-ups as required.
- Maintain accurate and up-to-date executive records, databases, and departmental files.
- Ensure the confidentiality of strategic, financial, and business-sensitive information.

Project Coordination

- Support the planning and monitoring of strategic initiatives.
- Identify and escalate risks, delays, and critical pending items.
- Coordinate timelines, milestones, and deliverables across relevant departments.

Qualifications and Requirements
- Bachelor’s degree in Business Administration, Management, International Relations, or a related field.
- Previous experience as an Executive Assistant, Executive Secretary, or in a similar role supporting senior management.
- Proven experience managing executive calendars, meetings, travel arrangements, and administrative activities.
- Ability to prepare executive presentations, reports, and meeting minutes, and track action items.
- Strong coordination and organizational skills, with the ability to manage multiple priorities simultaneously.
- Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Outlook.
- Strong written and verbal communication skills.
- English proficiency is desirable due to interaction with international clients and business partners.

Tipo de puesto: Jornada completa Sueldo: Hasta $35,000.00 al mes

Beneficios

- Seguro de gastos médicos mayores
- Seguro de vida

Lugar de trabajo: Empleo presencial

📌 Executive Assistant to the Director | Global Carrier (Ciudad de México)
🏢 C3Ntro Telecom
📍 Ciudad de México