Real Estate Accountant

Position Summary

The Real Estate Accountant is responsible for the accounting, financial administration, and portfolio coordination of the organization's real estate investments and related legal entities.

The role serves as a key individual contributor within the Finance team, maintaining accurate property-level records, completing reconciliations, monitoring debt and recurring obligations, and providing reliable information for cash planning, compliance, capital expenditures, and portfolio decisions.

When the CEO or CFO decides to pursue a new real estate purchase, the position leads the finance and administrative workstream from due diligence through financing, closing, and post-close setup. The role works closely with the CFO, Finance Controller, Financial Planning & Compliance Officer, Treasury Officer, and external transaction parties.

Key Responsibilities

1. Property Accounting and Financial Close

Maintain complete and accurate accounting records for each property and related legal entity.

Prepare monthly property-level and entity-level financial statements and supporting schedules.

Record rental and other property income, operating expenses, capital expenditures, debt activity, and owner or intercompany transactions.

Reconcile bank accounts, loans, escrow balances, security deposits, intercompany accounts, and other balance-sheet accounts.

Review unusual transactions, aging items, and balance-sheet variances and resolve or escalate them promptly.

Maintain clear audit trails and organized support for material transactions and closing entries.

2. Portfolio Administration

Maintain a centralized portfolio schedule covering properties, related entities, ownership information, debt, insurance, taxes, leases, permits, and recurring obligations.

Maintain organized records for acquisitions, financing, insurance, tax filings, leases, vendor contracts, and major property expenditures.

Track renewal dates, filing requirements, loan maturities, payment deadlines, and other portfolio milestones.

Follow up with property managers and external parties for statements, invoices, notices, agreements, and missing documentation.

Maintain a reliable document repository and ensure key portfolio information remains current and accessible.

3. Real Estate Acquisition Leadership

Lead the finance and administrative workstream for each real estate acquisition approved by the CEO or CFO, from initial due diligence through closing and post-close setup.

Develop and maintain the acquisition checklist, document repository, responsible owners, due dates, open conditions, and approval status.

Coordinate financial due diligence, validate transaction information, and identify missing documents, risks, or unresolved financial matters.

Work directly with brokers, escrow and title providers, insurers, legal and tax advisers, inspectors, property managers, sellers, and other transaction parties.

Prepare regular status updates for the CFO and Finance Controller and escalate material risks, delays, funding issues, or approval requirements.

Review settlement and closing statements and confirm that deposits, purchase price, financing proceeds, closing costs, and other amounts are accurately documented and recorded.

Complete post-close accounting and administrative setup, including opening balances, property and entity records, loan schedules, insurance, taxes, vendors, and recurring payment obligations.

4. Financing and Loan Coordination

Work closely with the Treasury Officer to coordinate loan applications, lender requests, financing conditions, funding schedules, and closing requirements.

Maintain the lender-request list and track outstanding documents, conditions, approvals, and deadlines through completion.

Coordinate required banking information, deposits, equity contributions, wire instructions, and closing funding with the appropriate authorized parties.

Maintain debt schedules showing principal balances, interest rates, payment terms, maturity dates, covenants, and reserve requirements.

Reconcile lender statements and escrow activity and flag upcoming maturities, rate changes, covenant issues, or documentation requirements.

5. Financial Package and Investment Support

Consolidate the financial package required for acquisition and financing decisions, including historical financial information and forward-looking projections.

Work with the Finance Controller to obtain accurate historical financial statements, accounting schedules, reconciliations, and source data.

Work with the Financial Planning & Compliance Officer to prepare budgets, forecasts,



pro forma cash flows, sensitivity analyses, and other forward-looking information.

Compile sources-and-uses schedules, debt-service information, capital requirements, and other lender or investment materials.

Ensure that assumptions, versions, supporting schedules, and approvals are clearly documented and internally consistent.

Provide financial information for refinancing, dispositions, valuations, and other portfolio decisions.

6. Cash Flow, Debt, and Capital Expenditures

Prepare property cash-flow forecasts and monitor funding needs for operations, debt service, taxes, insurance, and planned capital expenditures.

Track capital projects and major repairs against approved budgets and supporting commitments.

Monitor property cash balances, upcoming obligations, and potential funding shortfalls.

Coordinate with the Treasury Officer and Finance Controller on property funding, transfers, and debt-service requirements.

Identify material variances or emerging cash risks and report them to the CFO.

7. Tax, Insurance, and Compliance Coordination

Coordinate information required for property tax, income tax, entity, licensing, insurance, and other recurring requirements.

Monitor property tax bills, insurance premiums, renewals, notices, lender evidence-of-coverage requirements, and filing deadlines.

Provide complete and reconciled schedules and documents to external accountants, tax advisers, lenders, insurers, and other professional advisers.

Escalate potential late filings, missed payments, lapses in coverage, covenant issues, or other financial and compliance risks.

Maintain evidence of completed requirements and organized supporting documentation.

8. Management Reporting, Controls, and Process Improvement

Prepare a recurring portfolio report covering financial performance, cash, debt, capital expenditures, open items, and upcoming obligations.

Analyze presente results against budgets, forecasts, or prior periods and explain material variances.

Establish consistent accounting, reconciliation, documentation, and reporting procedures across property entities.

Strengthen controls over payments, supporting documents, entity coding, intercompany activity, and access to property records.

Develop standardized templates, dashboards, schedules, and practical automation to improve accuracy and efficiency.

Document improved processes and maintain appropriate procedures as the portfolio grows.

Authority and approval: The CEO and CFO retain investment, financing, and signing authority. The Real Estate Accountant prepares information, coordinates execution, tracks completion, and escalates decisions or unresolved conditions for approval.

Key Working Relationships

Chief Financial Officer

Acquisition and financing decisions

Portfolio performance and cash requirements

Risk escalation and executive reporting

Approval of material transactions and commitments

Finance Controller

Historical financial information and accounting records

Month-end close, reconciliations, and acquisition accounting

Financial data accuracy and internal controls

Post-close accounting setup

Financial Planning & Compliance Officer

Budgets, forecasts, and pro forma financial information

Scenario and sensitivity analysis

Portfolio reporting and compliance monitoring

Preparation of forward-looking components of financial packages

Treasury Officer

Loan applications and lender requirements

Banking, deposits, equity funding, and closing wires

Debt-service schedules and cash planning

Financing conditions and funding deadlines

External Parties

Brokers, lenders, sellers, escrow and title providers

Insurers, legal and tax advisers, inspectors, and property managers

Due diligence, closing requirements, documentation, and post-close follow-up

Role Boundaries

The Real Estate Accountant is primarily an individual contributor responsible for property accounting, portfolio administration, and execution coordination for approved real estate transactions.

CEO / CFO

Approve acquisitions, financing structures, investment commitments, and material changes.

Retain signing authority and final decision-making authority.

Real Estate Accountant





Leads the finance and administrative execution workstream after direction or approval is provided.

Coordinates information, parties, documents, deadlines, accounting, and reporting.

Does not independently commit the organization to an acquisition, financing, contract, or disbursement outside delegated authority.

Finance Controller and Finance Operations

Retain responsibility for the integrity of the accounting records, company-wide financial close, and Finance Operations.

Collaborate with the Real Estate Accountant on property accounting, reconciliations, controls, and historical financial information.

Key Performance Indicators

Property Accounting

Monthly property reports and reconciliations completed on time

Accuracy and completeness of property and entity records

Timely resolution of reconciliation and aging items

Portfolio Administration

Accuracy of the portfolio register and obligation calendar

Percentage of tax, insurance, debt, and renewal requirements completed by deadline

Completeness and accessibility of supporting documentation

Acquisitions and Financing

Transaction checklists and financial packages completed within agreed timelines

Percentage of lender and closing conditions completed by deadline

Accuracy of closing statements, funding records, and post-close setup

Timeliness of risk escalation and status reporting

Management Support and Improvement

Quality and usefulness of portfolio reporting

Accuracy of cash-flow and debt schedules

Reduction in manual work and recurring process delays

Responsiveness to CFO and stakeholder requests

Qualifications

Required

Bachelor's degree in Accounting, Finance, Management Accounting, Business Administration, or a related field.

At least four years of accounting experience, including real estate, property, multi-entity, or similarly complex accounting experience.

Experience preparing financial statements, account reconciliations, debt schedules, and supporting financial packages.

Working knowledge of property income, operating expenses, capital expenditures, loans, escrow, and intercompany accounting.

Strong Microsoft Excel and/or Google Sheets skills and experience using accounting systems.

Demonstrated ability to coordinate multi-party projects, manage documents, and track multiple deadlines through completion.

Strong analytical, problem-solving, written, and verbal communication skills.

Excellent attention to detail, sound judgment, confidentiality, and the ability to work independently.

Preferred

CPA, CMA, or a similar professional qualification.

Experience supporting a United States real estate portfolio or United States-based clients.

Experience with multiple LLCs, related-party transactions, loan and escrow accounting, or property-management systems.

Direct experience supporting acquisitions, lender due diligence, financing, escrow or title processes, and post-close accounting setup.

Exposure to commercial properties, refinancing, dispositions, valuations, or major capital projects.

Experience building dashboards, compliance calendars, standardized templates, or automated reports.

Core Competencies

Real estate and property accounting

Financial reporting and reconciliation

Acquisition and financing coordination

Portfolio administration

Financial package preparation

Cash-flow and debt management

Analytical thinking

Project and deadline management

Stakeholder communication

Attention to detail

Ownership and accountability

Risk identification and escalation

Process improvement

Confidentiality

Success Profile

The successful Real Estate Accountant will provide the CFO with timely, reliable information and disciplined execution that answer four fundamental questions:

1. Are the properties accurately accounted for?

Through timely financial reporting, reconciliations, complete records, and clear audit trails.

2. Are portfolio obligations under control?

Through disciplined tracking of cash, debt, taxes, insurance, renewals, and recurring requirements.

3. Is each approved acquisition ready to progress?

Through coordinated financing, complete historical and forward-looking financial packages, organized due diligence, and active management of closing conditions.

4. What requires management attention?

Through clear status reporting, early identification of financial or transaction risks, and timely escalation to the CFO.

Over time, the role should reduce the CFO's and Finance Controller's involvement in routine property accounting, document coordination, and transaction follow-up, allowing them to focus more heavily on approvals, strategic decisions, risk management, and overall portfolio performance.

📌 Real Estate Accountant (Guadalajara)
🏢 Legal Management Group
📍 Guadalajara