Join Our Team!

We're looking for an experienced, highly organized, proactive, and people-oriented Office & HR Coordinator to join our growing international team!

This is more than an administrative role. We're looking for someone who enjoys working with people, takes ownership of responsibilities, anticipates needs, and helps create a positive and efficient workplace.

If you're a natural problem-solver, enjoy supporting employees, and can confidently communicate in both English and Spanish, we'd love to meet you!

What You'll Do

Office Management & Administration

- Oversee daily office operations and ensure a professional, organized, and welcoming workplace.
- Coordinate office supplies, purchasing, and administrative needs for our US and Mexico offices.
- Manage relationships with vendors, suppliers, and service providers.
- Coordinate meetings, facilities, and office-related projects.
- Anticipate operational needs, resolve issues independently, and recommend improvements.

Human Resources & Employee Engagement

- Serve as a key point of contact for employees regarding HR and administrative matters.
- Coordinate employee onboarding and offboarding processes.
- Maintain employee records, HR documentation, and internal policies.
- Track attendance, PTO, vacation, and leave requests.
- Support employee engagement initiatives, internal communications, and company events.
- Help build strong relationships across departments and promote a positive workplace culture.
- Coordinate with management and external HR partners on employee-related matters.

Travel & Executive Support

- Coordinate domestic and international business travel, including flights, hotels, transportation, and itineraries.




- Support executives and management with scheduling and administrative requests.
- Process travel expense reports and reimbursements.
- Ensure compliance with company travel policies.

Accounting & Administrative Support

- Assist with Accounts Payable documentation and vendor invoices.
- Organize receipts, expense reports, and supporting accounting records.
- Support basic bookkeeping and administrative accounting activities.
- Coordinate with the Finance team on administrative and payment-related matters.

What We're Looking For
- Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field.
- 4+ years of relevant experience in office management, HR coordination, executive assistance, or similar positions.
- Fully bilingual English and Spanish (C1 level) with excellent verbal and written communication skills.
- Hands-on experience with HR administration, employee relations, and office operations.
- Strong interpersonal skills and the ability to build relationships with employees at all levels.
- Experience supporting executives and coordinating international business travel.
- Basic understanding of Accounts Payable, expense reporting, and bookkeeping.
- Intermediate to advanced Microsoft Excel and Microsoft Office skills.




- Experience working in an international or multicultural environment is highly desirable.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.

What Will Make You Successful
- Proactive mindset: You anticipate needs and take action without waiting for instructions.
- People-oriented approach: You genuinely enjoy connecting with employees and supporting their needs.
- Ownership & accountability: You follow through on commitments and deliver results.
- Reliability & professionalism: You understand the importance of consistency, punctuality, and being present for the team.
- Problem-solving skills: You can make decisions, resolve day-to-day challenges, and work independently.
- Adaptability: You're comfortable working in a fast-paced, international environment.

Why Join Us?
- Stable and growing international company.
- Direct interaction with US leadership and international teams.
- Collaborative and professional work environment.
- Opportunity to take ownership of HR and office operations.
- Professional development and career growth opportunities.

Location: Guadalajara, Jalisco | On-site Position: Full-time

English Level: Fully Bilingual (Advanced C1)

Job Type: Full-time

Pay: $30,000.00 - $33,000.00 per month

Application Question(s)

- Do you own a car, have a valid driver’s license, and are you willing to use your vehicle for occasional work-related errands? Mileage expenses will be covered by the company.

Yes No

Experience

- Office management: 4 years (Required)

Language:
- English (Required)

Work Location: In person

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