VISA AND AVAILABILITY TO TRAVEL TO THE USA ARE REQUIRED

JOB DESCRIPTION:

The Travel & Administrative Assistant is a key support role responsible for managing employee travel arrangements, providing comprehensive administrative support to an Executive, and delivering high-quality administrative services to the team. This position combines logistics coordination, calendar management, and document preparation to ensure smooth operations across the department.

Main Responsibilities:

- Travel Coordination & Booking: Book flights, hotels, and ground transportation; research best rates; prepare travel itineraries; track travel expenses for budget and reimbursement purposes.
- Executive & Facility Support: Manage calendar and appointments for an Executive; draft reports, presentations, and memos; maintain organized files and strictly handle confidential information with discretion.
- Team Administrative Services: Create professional templates and documents (proposals, policies, reports); build Excel spreadsheets for budgeting and tracking; manage team schedules and monitor project deadlines.

Required Qualifications:

- High school diploma or equivalent (GED); University preferred
- 3+ years of administrative or executive assistant experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with travel booking platforms and corporate travel management
- Strong organizational and time management skills with ability to manage multiple priorities
- Excellent verbal and written communication skills (Efficient English)
- Detail-oriented with strong accuracy in data entry and documentation
- Ability to work independently and as part of a team

Preferred Qualifications:

- Associate's degree in Business Administration or related field




- 5+ years of progressive administrative experience in a corporate or facility management environment
- Experience with travel management systems ( Expedia, booking platforms, etc.)
- Advanced Excel skills, including pivot tables and data visualization
- Experience with calendar and project management software (Outlook, Asana, Google suites, etc.)
- Experience supporting a high-level executive

Key Competencies and Skills:

- Organization & Planning: Ability to develop systems and processes for managing multiple projects and deadlines simultaneously
- Communication: Clear written and verbal communication; ability to liaise between departments and external vendors
- Problem-Solving: Proactive approach to identifying issues and implementing solutions
- Discretion & Confidentiality: Ability to handle sensitive information with professionalism and integrity
- Technical Proficiency: Comfort learning and working with various software and online systems
- Attention to Detail: High accuracy in document preparation, data entry, and record-keeping
- Customer Service Orientation: Commitment to supporting employees and vendors with professionalism and courtesy

Work Environment and Physical Requirements:

- Stable internet connection and work area.
- Occasional travel to the US may be required to support department activities
- Flexibility for evening and weekend work.

Work Schedule will alternate. Full-Time Role

Training Period hours/Schedule

- Monday to Friday - From 7 am to 5 pm PST

Work Schedule (after the Training period is done)

Hours will alternate as follows:

- Monday - Tuesday OFF
- Wednesday to Sunday - from 10 am to 7 pm PST (Sat and Sunday would be from Home)

Sueldo: A partir de $22,000.00 al mes

Idioma:

- Inglés (Obligatorio)

Disponibilidad para viajar:

- 25 % (Obligatorio)

Lugar de trabajo: Empleo presencial

📌 Travel and Administrative Assistant (Playas De Tijuana)
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📍 Playas De Tijuana