Work Arrangement: Full-Time | 40 Hours per Week - Work From Home || Latin America

Start Date: ASAP

Required Software: Buildium and QuickBooks Online (QBO)

Job Overview

We are seeking an experienced and highly organized Property Management Assistant to support the day-to-day operations of a diverse portfolio of approximately 75–80 doors across Georgia, Pennsylvania, and California. The portfolio includes residential and commercial properties, student housing, and shared homes, with ongoing renovations across multiple locations.

The ideal candidate has strong hands-on experience with Buildium and QuickBooks Online, excellent attention to detail, and the ability to work independently with minimal supervision. This role requires someone proactive, trustworthy, accountable, and capable of managing property management workflows while keeping records, financial data, and operational tasks organized.

Key Responsibilities

Property Management Operations

- Manage daily property management activities through Buildium, including tenant records, lease administration, listings, and property data.
- Coordinate lease-ups, tenant screening, lease renewals, and tenant communications.
- Maintain accurate and up-to-date property, tenant, and owner records.
- Track lease expiration dates, outstanding requirements, and follow-up items.

Maintenance and Renovation Coordination

- Coordinate maintenance requests, work orders, vendors, and contractor follow-ups.
- Monitor ongoing renovations across multiple properties and track project-related expenses.
- Follow up on vendor invoices, outstanding work, and project updates.
- Maintain organized records of maintenance activities, renovation costs, and vendor communications.

QuickBooks Online and Financial Support

- Assist with day-to-day bookkeeping and transaction matching in QuickBooks Online.
- Track invoices, expenses, and renovation budgets by property.
- Reconcile property-related expenses and maintain accurate financial records.




- Generate and review reports from Buildium and transfer or allocate transactions line by line into QuickBooks Online.
- Ensure expenses are assigned to the correct properties and discrepancies are flagged promptly.

Administrative Support and Reporting

- Maintain organized digital records, trackers, and documentation.
- Monitor outstanding tasks and deadlines and proactively follow up on pending items.
- Prepare property management and expense reports as needed.
- Provide timely updates on operational issues, financial discrepancies, and project progress.

Qualifications and Requirements

- Proven hands-on experience in property management, preferably managing a multi-property portfolio.
- Strong working knowledge of Buildium , including listings, tenant screening, lease administration, maintenance tracking, and reporting.
- Practical experience with QuickBooks Online , particularly transaction matching, expense categorization, invoice tracking, and reconciliations.
- Ability to transfer and allocate Buildium report data into QuickBooks Online accurately.
- Experience supporting residential, commercial, student housing, or shared housing portfolios is an advantage.
- Strong organizational skills and exceptional attention to detail.
- Excellent written communication and professional follow-up skills.
- Ability to work independently, solve problems, and develop efficient workflows without requiring step-by-step instructions.
- High level of integrity, discretion, reliability, and accountability.
- Willingness to commit to a dedicated, full-time role and consistently complete the agreed working hours.

Adecuado Candidate Profile

- The ideal candidate is a proactive, dependable professional who takes ownership of responsibilities, communicates clearly, responds well to feedback, and anticipates what needs to be done without constant supervision. They should be comfortable managing financial information, coordinating multiple properties, and maintaining consistent operational standards across a geographically dispersed portfolio.

You may also send your resume/CV to f [email protected]

📌 Property Management Assistant (México)
🏢 OurAssistants
📍 México