Thank you for your interest!
At ASFG, we are deeply committed to our mission statement and learning goals.
We believe that by nurturing purposeful learners, critical and creative thinkers, effective communicators, and engaged community contributors, our students—future leaders in Mexico and beyond—will develop the skills, understanding, and aspiration to shape a bright and sustainable future.We value belonging and are committed to an ongoing process of cultivating a welcoming environment.
This means continuously listening, learning, and adapting to ensure that every student and family feels seen, heard, and empowered to thrive.Functions:Professional DevelopmentExternal PDRegisters staff for workshops and conferencesWorks with travel agent to arranges flight and hotel reservations for staff travelling for professional developmentCalculates viaticos for staff travelling for professional developmentCommunicates with staff regarding the details of their flights, hotels, and viaticosMakes payments for some of the above, and submits payment requests for someFollows up to ensure payments were receivedMeets with each travelling staff member to deliver viaticos and review related protocolsCollects and processes staff expenses reportsCoordinates AP Summer Institute registration processGenerates Masters degree agreement lettersProcesses Masters degree reimbursements or paymentsPD CreditRecords the details of faculty's PD activities, ensuring records are accurate and up-to-date.Generates PD letters when teachers leaveEvent LogisticsArranges food, room bookings and other logistics for all meetings, events, and PD that fall under the Instructional Program Department: LITT meetings,



ASFG Green meetings, Learning Gardens meetings, AP Counselors meetings, SEL PLCs, Beginning Week IP trainings, all-day PD days, Curriculum Leaders meetings, Service Learning meetings and Empty Bowls.Processes payment for the food requestedCurricular ResourcesLiaises between teachers, warehouse staff, and the Instructional Programs director to help ensure teaching resources are delivered to their relevant locations and to field questions from teachers asking about their materials.Works with Purchasing staff to renew annual academic and library licenses, memberships, and subscriptions, and processes payments, some of which require placing a PO with vendors and establishing contact with vendors or reps to activate licenses.Records the licence renewals and terms on a tracking documentWorks with the Purchasing staff to arrange the purchases of some curricular materials, and purchases some curricular resources directlyArranges for the baja and removal of discarded curricular resourcesExternal Testing SupportArranges for the courier pick-up of testing materials throughout the yearWorks with Purchasing staff to purchase and/or renew external testing licensesAssists Assessment Coordinator with payment of external testsLibrariesAssists the library staff with book purchases, materials requisitions, work orders,



and equipment repairsTranslationTranslates IP content (staff emails, presentations, documents, IP Parent Student Handbook sections, Study Abroad and Leave Year Paid emails and agreements)Translates ASFG Green emails and Service Learning emails and Assessment-related emailsTranslates all other Parent Student Handbook content that is not section-specificOther Administrative DutiesSubmits payroll lists for IP department staff (Assessment Coordinator, ASAP staff, Technology Integration Coach, Library Staff)Arranges annual ticket purchases for the FIL and coordinates communication with FIL participantsWorks with the IP Director to review and check the IP operating budget.Work Hours / DatesMonday to Friday: 7:30 a.M. - 3:30 p.M.Yearly Start/End Dates: This position reports for work on the Monday of the first week of August, and stops working on the Friday of the last week of June.Qualifications:Bachelor degreeExperience with purchasing and managing financial transactionsExperience arranging travel for groups of peopleProfessional Skills:Fluent in English and SpanishOrganized and detail-orientedStrong communication and interpersonal skills to interact effectively with others both inside and outside the organizationService-orientedIs a good problem-solverQualities:Demonstrates integrity and honesty in their workDemonstrates the willingness to take on new tasks and the ability to find solutions to challengesCooperates with colleagues in an effective way, working collaboratively to achieve common goals, and fostering a positive and productive team environment#J-*****-Ljbffr

📌 Ip Assistant 27-28 (Jalisco)
🏢 Asfg
📍 Jalisco