Administrative Assistant

Únete a Livingston y desarrolla tu carrera en el mundo del comercio internacional en constante cambio. Livingston es líder en el mercado, ofreciendo servicios de corretaje aduanal, consultoría en comercio internacional, cumplimiento normativo y transporte de carga en todo el mundo. Livingston cuenta con más de 3,000 empleados en más de 90 cruces fronterizos clave, puertos marítimos, aeropuertos y otras ubicaciones estratégicas en América del Norte, Europa y Asia.

Nuestro entorno dinámico y colaborativo te ofrece la ocasión de trabajar con líderes en la industria, recibir reconocimiento por tus logros y desarrollar tu experiencia en el complejo y cambiante mundo del comercio. Descubre cómo puedes generar un impacto en Livingston.

Tipo de empleo: Full Time

Ubicación: HomeOffice - Mexico City

JOB SUMMARY

The Administrative Assistant provides support to managers and employees, assisting in daily office needs and performing a variety of administrative and secretarial tasks related to organization and communication.

KEY DUTIES & RESPONSIBILITIES

- Prepare reports, meeting minutes and correspondence.
- Manage schedules, arrange appointments and itineraries.
- Coordinate meetings, travel, conference calls, and complete expense reports.
- Cover reception as required; receive and direct incoming telephone calls to the appropriate individual quickly and pleasantly
- Answer questions regarding Livingston and direct issues to the appropriate personnel
- Sort and distribute incoming mail daily
- Perform miscellaneous clerical and data entry functions
- Assemble and scan information and documents to assist the Operations Team




- Editing documents for final publication and distribution
- Assist in preparation of standard reports or communications
- Support Operations Team with meetings by coordinating rooms, refreshments and meals, IT equipment, etc.
- Perform other related duties as assigned by management.
- Adhere to established policies and procedures.

KNOWLEDGE & SKILLS

- Proficient with Microsoft Office (Word, Excel and PowerPoint)
- Strong organizational and time-management skills
- Strong ability to handle sensitive and confidential information
- Strong communication (oral and written) and interpersonal skills
- Ability to work independently and as part of a team
- Basic computer skills
- Basic clerical skills such as filing, faxing, scanning etc.
- Present a professional, positive company image

WORK EXPERIENCE – MINIMUM REQUIRED

2 years of related experience

EDUCATION

Required: High School/GED or equivalent Preferred: Associates Degree or post-secondary education

CERTIFICATIONS DESCRIPTION

COMPETENCIES

Leading and Developing Business Acumen and Straight Talk

Inclusion and Collaboration

Agility

Customer First Focus

Accountability En Livingston, estamos comprometidos a fomentar un ambiente flexible y orientado al crecimiento donde puedas prosperar. Nuestra cultura se basa en el respeto, el reconocimiento y la colaboración, y empoderamos a nuestro equipo con experiencia confiable, oportunidades de aprendizaje continuo y apoyo a largo plazo.

Ofrecemos una compensación competitiva, beneficios integrales y una filosofía salarial transparente, alineada con los datos del mercado y los factores relacionados con el puesto.

📌 Administrative Assistant (Ciudad de México)
🏢 Livingston International
📍 Ciudad de México