- Manage end-to-end interview scheduling across multiple regions and time zones
- Coordinate complex interview panels, including executive-level interviews
- Partner with recruiters and hiring teams to confirm interview structure, timelines, and logistics
- Monitor scheduling SLAs and proactively resolve conflicts, reschedules, and no-shows
- Candidate Experience
- Serve as a primary point of contact for candidates throughout the interview process
- Communicate interview details, expectations, and logistics in a clear and timely manner
- Ensure a positive, professional, and high-touch candidate experience
- Manage interview reminders and day-of coordination support
- Recruiting Operations Support
- Maintain accurate candidate data and statuses within Workday (or ATS)
- Support recruiters with requisition activity, interview tracking, and process updates
- Ensure timely documentation and dispositioning of candidates
- Track and follow up on interview feedback and next steps
- Pre-Employment & Offer Support
- Coordinate pre-employment activities such as background checks and documentation
- Partner with recruiters and HR teams to support offer processes
- Monitor completion of pre-hire requirements and escalate issues when needed
- Process Excellence & Collaboration
- Act as a key partner to recruiters and hiring managers to ensure efficient process flow
- Identify opportunities to improve scheduling, coordination, and candidate experience
- Adhere to defined SOPs, SLAs, and compliance requirements
- Support global operations in a fast-paced, high-volume environment
About you.
Required
- 1–3 years of experience in Talent Acquisition, HR Operations, or administrative support; internship experience will also be considered
- Strong organizational and time management skills with the ability to prioritize high-volume work
- Experience coordinating meetings, schedules, or logistics across multiple stakeholders
- Excellent written and verbal communication skills
- High attention to detail and accuracy
Preferred
- Experience supporting recruiting or HR processes in a corporate environment
- Familiarity with applicant tracking systems (e.g., Workday) and scheduling tools (e.g., Rooster)
- Experience working in a general or matrixed organization
- Ability to manage stakeholders across time zones}
Key Competencies
- Customer service mindset (candidate-first approach)
- Strong coordination and problem-solving skills
- Ability to work under pressure and manage competing priorities
- Collaboration and stakeholder management
- Process discipline and continuous improvement mindset