Who We Are

Impact Advisors Mexico is part of Impact Advisors, a leading U.S.-based healthcare consulting organization. Through specialized service lines and corporate support functions, we enable healthcare organizations and internal teams to operate more effectively across clinical, financial, operational, and technology-focused initiatives. Our associates work alongside leaders and cross-functional teams to drive efficiency, accountability, and business outcomes while building meaningful careers in a collaborative and growth-oriented environment.

About the Role

We are currently seeking an Executive Assistant to support US based senior leadership while helping drive operational excellence across the organization. This role goes beyond traditional executive support and serves as a strategic business partner responsible for coordinating priorities, tracking initiatives, improving processes, and helping leadership teams execute effectively. By combining business operations, project coordination, and executive support, this position plays a critical role in bringing structure, accountability, and visibility to key organizational priorities while supporting leaders in a fast-paced and evolving environment.

How You'll Make an Impact

Executive Support

Support senior leadership by managing complex calendars, coordinating meetings across multiple time zones, preparing executive communications and presentation materials, and handling sensitive information with discretion. This role serves as a trusted partner to executives by helping organize priorities, streamline decision-making, and ensure effective follow-through on key actions and commitments.

Business Operations & Strategic Support

Partner closely with executive leadership to drive execution of strategic initiatives and business priorities. The role is responsible for creating visibility into deliverables, action items, milestones, and deadlines across multiple functions while ensuring alignment among stakeholders. This position also supports business reviews, tracks organizational performance metrics, improves operational processes, and serves as a central coordination point to help teams remain accountable and focused on achieving business objectives.





Meeting & Leadership Rhythm Management

Coordinate and manage leadership operating rhythms, including executive meetings, business reviews, planning sessions, offsites, and all-hands meetings. Responsibilities include agenda creation, content consolidation, decision tracking, action item management, and ensuring commitments resulting from leadership discussions are executed effectively.

Stakeholder Management

Build and maintain strong working relationships across all levels of the organization. Serve as a trusted liaison between executives, leadership teams, Executive Assistants, HR, Finance, Operations, and other business functions, helping facilitate communication, alignment, and collaboration across the organization.

Travel, Administrative & Process Support

Manage domestic and international travel arrangements, oversee expense reporting and reimbursement activities, and provide ongoing administrative support to leadership. Continuously identify opportunities to improve efficiency, streamline workflows, and introduce operational improvements that enhance organizational productivity.

What You'll BringMust-Have Qualifications

- Excellent written and verbal communication skills in both English and Spanish.
- Minimum of 2 years supporting U.S.-based executives.
- Minimum of 2 years of experience as an Executive Assistant, Business Support professional, Program Coordinator, Chief of Staff support professional, or a similar role.
- Experience supporting business operations, project coordination, or strategic initiatives.
- Advanced proficiency with Microsoft 365, including Outlook, Teams, Excel, PowerPoint, and Word.

Nice-to-Have Qualifications

- Experience supporting senior executives within consulting, healthcare, technology, or professional services environments.
- Strong analytical, organizational,



and project management skills.
- Experience managing cross-functional initiatives involving multiple stakeholders.
- Exposure to process improvement, operational excellence, or business transformation initiatives.

These qualifications can help you stand out, and additional experience or skills beyond those listed above may also be recognized based on qualifications and overall fit. We recognize that exceptional talent can come from many different backgrounds and experiences. Whether you bring some or all of these qualifications, we'd love the opportunity to learn more about you, your experience, and your potential.

What We Offer

- Competitive salary based on qualifications and overall fit.
- Monthly grocery vouchers: MXN $4,000.
- Major and minor medical insurance through Sofía Salud.
- Employee Savings Fund.
- TotalPass gym and wellness membership.
- Five additional PTO days available before completing your first year.

Grow With Us

We believe career growth is an ongoing journey. Through direct exposure to senior leadership, strategic initiatives, and cross-functional business operations, this role offers unique opportunities to develop expertise in organizational effectiveness, business operations, project coordination, and executive partnership. Whether your aspirations involve advancing within operations, business management, program leadership, or strategic support functions, Impact Advisors Mexico provides the resources, exposure, and support to help you succeed.

If you enjoy bringing structure to complexity, driving accountability, and helping leaders achieve meaningful business outcomes, we invite you to explore this opportunity and apply today.

Job Type: Full-time

Application Question(s):

- Are you fluent in English? both, written and spoken
- Could you share with us your Salary expectation ?

Experience:

- working for U.S.-based executives: 2 years (Required)
- working with a Microsoft 365 enviroment : 2 years (Required)
- coordinating projects, strategic initiatives, or business: 2 years (Required)

Location:

- 03710, Ciudad de los Deportes, CDMX (Required)

Work Location: In person

📌 Executive Assistant (Ciudad de los Deportes)
🏢 Impact Advisors Mexico
📍 Ciudad de los Deportes