Administrative Assistant
Únete a Livingston y desarrolla tu carrera en el mundo del comercio internacional en constante cambio. Livingston es líder en el mercado, ofreciendo servicios de corretaje aduanal, consultoría en comercio internacional, cumplimiento normativo y transporte de carga en todo el mundo. Livingston cuenta con más de 3,000 empleados en más de 90 cruces fronterizos clave, puertos marítimos, aeropuertos y otras ubicaciones estratégicas en América del Norte, Europa y Asia.
Nuestro entorno ágil y colaborativo te ofrece la oportunidad de trabajar con líderes en la industria, recibir reconocimiento por tus logros y desarrollar tu experiencia en el complejo y cambiante mundo del comercio. Descubre cómo puedes generar un impacto en Livingston.
Tipo de empleo: Full Time
Ubicación: HomeOffice - Mexico City
JOB SUMMARY
The Administrative Assistant provides support to managers and employees, assisting in daily office needs and performing a variety of administrative and secretarial tasks related to organization and communication.
KEY DUTIES & RESPONSIBILITIES
Prepare reports, meeting minutes and correspondence.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Cover reception as required; receive and direct incoming telephone calls to the appropriate individual quickly and pleasantly
Answer questions regarding Livingston and direct issues to the appropriate personnel
Sort and distribute incoming mail daily
Perform miscellaneous clerical and data entry functions
Assemble and scan information and documents to assist the Operations Team




Editing documents for final publication and distribution
Assist in preparation of standard reports or communications
Support Operations Team with meetings by coordinating rooms, refreshments and meals, IT equipment, etc.
Perform other related duties as assigned by management.
Adhere to established policies and procedures.
KNOWLEDGE & SKILLS
Proficient with Microsoft Office (Word, Excel and PowerPoint)
Strong organizational and time-management skills
Strong ability to handle sensitive and confidential information
Strong communication (oral and written) and interpersonal skills
Ability to work independently and as part of a team
Basic computer skills
Basic clerical skills such as filing, faxing, scanning etc.
Present a professional, positive company image
WORK EXPERIENCE – MINIMUM REQUIRED
2 years of related experience
EDUCATION
Required: High School/GED or equivalent
Preferred: Associates Degree or post-secondary education
CERTIFICATIONS DESCRIPTION
COMPETENCIES
Leading and Developing
Business Acumen and Straight Talk
Inclusion and Collaboration
Agility
Customer First Focus
Accountability
En Livingston, estamos comprometidos a fomentar un ambiente flexible y orientado al crecimiento donde puedas prosperar. Nuestra cultura se basa en el respeto, el reconocimiento y la colaboración, y empoderamos a nuestro equipo con experiencia confiable, oportunidades de aprendizaje continuo y apoyo a largo plazo. Ofrecemos una compensación competitiva, beneficios integrales y una filosofía salarial transparente, alineada con los datos del mercado y los factores relacionados con el puesto.

📌 Administrative Assistant (Xico)
🏢 Livingston International
📍 Xico