Position Overview
The AP/AR Specialist is responsible for managing day-to-day accounts payable and accounts receivable activities, ensuring accurate invoice processing, timely customer billing, proper payment application, and accurate financial records.
Key Responsibilities
Accounts Payable (AP)
• Process vendor invoices and verify supporting documentation for accuracy and completeness.
• Match invoices with purchase orders and receiving documents, as applicable.
• Review GL coding and enter invoices into the accounting system.
• Coordinate and prepare vendor payments according to established payment terms.
• Reconcile vendor statements and resolve invoice discrepancies.
• Monitor AP aging and follow up on outstanding invoices.
• Respond to vendor inquiries and maintain organized AP records.
Accounts Receivable (AR)
• Prepare and issue daily customer invoices accurately and on time.
• Apply customer payments and match receipts against outstanding invoices.
• Reconcile customer accounts and investigate payment discrepancies or unapplied cash.
• Monitor AR aging and follow up on overdue balances to support timely collections.
• Respond to customer inquiries regarding invoices, payments, and account balances.
• Maintain accurate customer billing and payment records.
• Prepare AR aging reports and support month-end closing activities.
Qualifications
• 3 years of experience in accounts payable, accounts receivable, or a similar accounting role.
• Basic understanding of accounting standards and invoice processing.
• Experience with accounting or ERP systems and Microsoft Excel.
• STAMPLI and SAGE experience is a big plus
• Strong attention to detail, organization, and time management skills.
• Good communication and problem-solving skills.
• Professional English B2+/C1.
• Ability to manage daily transaction volumes, meet deadlines, and prioritize tasks.
Key Skills
• Invoice processing and customer billing
• Payment processing and cash application
• Account reconciliati