Admin Assistant (Bookkeeping & Inventory Management) – RemoteBookkeeping | Inventory Management | Vendor Coordination | Operations Support
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the RoleAt Pavago, one of our clients is hiring an Admin Assistant to support the financial and operational backbone of a growing, service-driven business.
This is not a traditional administrative role.
You’ll play a key role in maintaining accurate financial records, supporting bookkeeping and payroll, managing inventory, coordinating vendors, and keeping day-to-day operations organized and running smoothly.
You’ll work across:
• Bookkeeping
• Inventory management
• Vendor coordination
• Payroll support
• Financial documentation
• Operational reporting
If you’re detail-oriented, organized, and enjoy creating structure through systems and processes, this role is built for you.
What You’ll OwnBookkeeping & Financial Operations• Maintain accurate bookkeeping records and daily financial transactions.
• Process invoices, expenses, reconciliations, and transaction tracking.
• Support payroll processing and payment calculations.
• Prepare financial and tax documentation.
• Maintain audit-ready digital financial records.
• Assist in improving accounting workflows and operational efficiency.
• Support month-end bookkeeping activities and reporting.
Inventory Management• Monitor inventory levels and stock movement.
• Coordinate purchasing and inventory replenishment.
• Maintain accurate inventory tracking systems.
• Identify shortages, overstock, or inventory discrepancies.
• Generate inventory reports and cost summaries.
• Recommend improvements that increase inventory accuracy and efficiency.
Vendor & Expense Management• Build and maintain strong relationships with vendors.
• Track invoices, contracts, payment schedules, and outstanding balances.
• Coordinate vendor communications regarding billing, orders, and services.
• Support expense tracking and cost-co