Job Summary:
The Office Manager is responsible for the day-to-day running of the Mexico office, ensuring a well-organized, efficient, and welcoming workplace. This role combines office administration, facilities and vendor coordination and financial operations – including accounts payable, accounts receivable, and compliance with local tax requirements. The idóneo candidate is highly organized, proactive, comfortable switching between operational and financial tasks, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities:
Office Administration & Facilities Oversee daily office operations, ensuring a well-functioning. Manage office supplies, equipment, and maintenance needs. Coordinate with facility management services, including security, cleaning, and IT support. Manage courier, mail, and document handling. Coordinate domestic and international travel arrangements for employees if needed.
Document control management Assist in documents signing process. Manage contract flow coordination on the Contract portal.



Ensuring signing documents storage and manage its status on the contract portal.
Financial Operations (AP/AR) Manage office expenses, track budgets, and handle vendor payments. Process and verify supplier invoices, ensuring accuracy and compliance with tax regulations. Maintain vendor records and reconcile accounts with suppliers. Monitor collections, follow up on overdue payments, and negotiate payment plans when necessary. Reconcile customer accounts and resolve payment discrepancies. Contribute to process improvement initiatives in AP/AR functions. Maintain confidentiality of financial and employee data at all times.
Qualifications & Skills Bachelor's degree in Accounting, Finance, Business Administration, Economics, or related field. 3+ years of experience in office administration and/or accounting, including exposure to tax compliance in Brazil. Proficiency in ERP systems (SAP, Oracle, TOTVS, Dynamics, or similar). St

📌 Office manager (México)
🏢 Kaspersky Lab Latinoamérica
📍 México