Gordian Staffing, A New Way of HR.

We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.

About our client:

A well-established company specializing in community and property management services.They work with residential communities such as homeowner associations, condominiums, and planned developments, providing operational support, financial management, and administrative services.

As a Administrative Assistant, you will be responsible for:

- Provide administrative support: Answer and return phone calls, manage emails, prepare correspondence, update spreadsheets, and assist Community Association Managers with daily tasks.
- Coordinate meetings: Schedule Board of Directors meetings, organize meeting materials, and ensure all necessary documents are ready and accessible.
- Support homeowner relations: Respond to homeowner inquiries, provide community information, and communicate community guidelines and requirements professionally.
- Maintain records and documentation: Keep association files, databases, websites, contracts, and correspondence accurate, organized, and up to date.
- Assist with project coordination: Track architectural requests, help review vendor proposals, prepare bid comparisons, and follow up on outstanding tasks.
- Support communications: Create newsletters, brochures, handouts, and other materials to keep community members informed.
- Coordinate with vendors and team members: Maintain professional communication with service providers, board members, committees, and internal teams.}
- Track tasks and deadlines:



Update task management systems, monitor pending items, and ensure assignments are completed on time.
- Provide general administrative assistance: Help with community access information and other administrative duties as needed.

Work Schedule

- Monday - Friday
- Standard time: 09:30 am - 06:30 pm Mexico City time

Daylight saving: 08:30 am - 05:30 pm Mexico City time

- This is a remote position, in case you get selected you'll need to visit our offices in CDMX or GDL on the first day.

Benefits

- Competitive Salary (According to experience).
- Remote Work.
- Work Stability.
- Computer equipment.
- Christmas bonus of 30 days (Aguinaldo).
- 12 vacation days after the first year.
- IMSS.
- Major medical insurance since day 1.

After the 3-month probation contract, we add the following:

- Minor medical insurance (Clinic may vary according to your city).
- Food vouchers (10% of the gross salary).
- Restaurant tickets ($2,069 pesos).
- Saving fund (8% of the gross salary).

Minimum requirements

- High school diploma or equivalent.
- Previous experience in an administrative, customer service, or office support role, preferably assisting management or project teams.
- Strong written and verbal communication skills.
- Excellent customer service skills and professional phone etiquette.
- Good organizational skills and strong attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability to work independently while collaborating effectively with a team.
- Computer proficiency, particularly with Microsoft Excel, email, and document management tools.
- A proactive attitude and willingness to learn new systems and processes.

Apply now to start your process and become part of our team!

📌 Administrative Assistant - REMOTE (Guadalajara)
🏢 Gordian Staffing Careers
📍 Guadalajara