Position SummaryThis Executive Assistant role is within Takeda’s Data, Digital & Technology (DD&T;) organization, based in Mexico City, Mexico. Reporting into the DD&T; USBU and OBU organization, the successful candidate will provide dedicated, high-quality executive administrative support to the leader of the organization, with full administrative accountability for that leader.
Key ResponsibilitiesRequired Responsibilities
- Calendar and schedule management: Proactively own and manage a complex, frequently changing executive calendar – prioritizing commitments, resolving conflicts, and protecting time against competing demands.
- Executive communications: Draft, review, and coordinate executive-level communications, and communicate clearly and professionally with TET members, senior leaders, and their assistants on behalf of the leader.
- Travel and event logistics: Organize complex domestic and international travel and associated logistics – including multi-party alignment across internal groups and, at times,



external or industry partners – and partner with central meeting planning teams on larger trips, meetings, and events.
- Expenses coordination: Work with DD&T; central expense management role to ensure appropriate submission and completion of leader expenses.
- Stakeholder management: Build and maintain strong working relationships across DD&T;, the broader enterprise, and external partners, acting as a trusted point of contact for the leader’s office.
- Confidentiality, judgment and discretion: Handle highly confidential and sensitive information with the utmost discretion at all times and exercise strong, independent judgment – including the confidence to respectfully challenge or decline a request from a senior leader or TET member when it is in the best interest of the leader’s priorities.
- Proactivity and problem solving: Anticipate the leader’s needs, identify issues early, and resolve problems proactively before they accelerate.

Preferred Responsibilit

📌 Executive Assistant (Baja California)
🏢 MEX - 9930 Takeda Innovation Solutions Mexico S.A de
📍 Baja California