Event AssistantThe Event Assistant is a hands‐on operational role responsible for the physical execution and on‐site support of corporate events.
This role focuses on setup and teardown, technical coordination, on‐site vendor management, and real‐time problem‐solving during events.Event AssistantThe Event Assistant is a hands‐on operational role responsible for the physical execution and on‐site support of corporate events.
This role focuses on setup and teardown, technical coordination, on‐site vendor management, and real‐time problem‐solving during events.This is NOT a coordination or administrative role.
The Event Assistant works on‐site, personally carrying out tasks to ensure flawless event execution.Key ResponsibilitiesPhysical Execution of Events (Primary Focus)Carry out event setup and teardown: configure furniture, modular walls, audiovisual equipment, and signagePerform real‐time room reconfigurations during active eventsConduct morning A/V checks (7:00 AM): test Zoom Rooms, projectors, microphones, and videoconferencing systemsMonitor and adjust HVAC settings to ensure comfort in roomsMove equipment and materials as needed (requires the ability to lift and carry event supplies)Vendor Management and On‐Site LogisticsCoordinate with catering, A/V, cleaning, and security vendors during eventsManage coffee breaks, lunch service,



and attendee flowReceive deliveries and verify inventory of materials and equipmentReport incidents immediately to analysts via SlackEvent Support and DocumentationMaintain event checklists and ensure that all materials are readyUpdate event calendars, trackers, and systems with accurate informationProactively flag discrepancies, risks, or missing informationAssist with post‐event cleanup and equipment storageCollaborationWork closely with Event Analysts (Carlos and Erick), Maintenance (MAC/Handyman), and external vendorsBe available for extended hours (events may end at 7–8 PM; setup begins at 7 AM)Support simultaneous events in multiple roomsRequired QualificationsEssential (Must‐Have)1–3 years of hands‐on experience in event production, execution, or operations.
Examples: event runner, BTL promoter with setup experience, venue operations staff, production assistantVerifiable experience with physical event setups: assembling furniture, configuring rooms, handling equipmentBasic familiarity with A/V equipment (microphones, projectors, Zoom) at the user levelBasic conversational English (A2–B1): sufficient for operational communication with vendors and following instructionsStrong attention to detail and ability to work under pressureAvailability for adaptable schedules (early mornings, afternoons/evenings)Physical ability to lift and move equipment and materialsNice‐to‐HavesMale (preferred)Experience with corporate events, conferences, or activationsBackground in BTL agencies, venues, convention centers, or hotel banquet operationsExperience using Zoom Rooms, Google Meet, or similar video conferencing systemsKnowledge of catering logistics for corporate events#J-*****-Ljbffr

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