You are the operating layer around a busy founder.
Half the job is classic executive support.
The other half is driving projects to done: vendors, timelines, follow-ups, documents, and status - without waiting to be asked twice.This is not a scheduling-only EA.
If you need a task list written for you every morning, this is not the seat.ResponsibilitiesExecutive supportInformation & File Governance: Handle sensitive and confidential company information with strict professional discretion.Meeting & Event Support: Prepare meeting materials, set up conference rooms, record meeting minutes, and coordinate special events or town halls.Office & Vendor Operations: Serve as a primary liaison between executives and internal or external partners, manage office supply inventory, and oversee general administrative workflows.Calendar, inbox triage, travel, and meeting prep across Pacific timeDraft emails, decks, one-pagers, and follow-up notes in English (Spanish when the counterpart is Spanish-speaking)Protect the founder's time: decline, reschedule, batch, and escapeTrack open loops and close themProject managementWorkstream owners plan, execute, and report on their tracks (for example: technology, modular construction, installation, logistics, operations, finance, vendor, change, or quality).
You connect those tracks into one plan, keep the master schedule current, surface conflicts early, and drive decisions when workstreams cannot resolve issues alone.Build and keep current: trackers, SOPs, meeting cadences, decision logsCoordinate internal architects, engineers, lenders, subcontractors, and agencies to datesFlag slippage early, with a recommended next step - not just a red statusPrepare weekly scorecard: what moved, what's stuck,



what needs a decisionOperationsLight CRM / pipeline hygieneDocument control (plans, contracts, warranties, permit packets)Vendor selection, onboarding and invoice routingThe roleYou are the operating layer around a busy founder.
Half the job is classic executive support.
The other half is driving projects to done: vendors, timelines, follow-ups, documents, and status - without waiting to be asked twice.This is not a scheduling-only EA.
If you need a task list written for you every morning, this is not the seat.ResponsibilitiesExecutive supportInformation & File Governance: Handle sensitive and confidential company information with strict professional discretion.Meeting & Event Support: Prepare meeting materials, set up conference rooms, record meeting minutes, and coordinate special events or town halls.Office & Vendor Operations: Serve as a primary liaison between executives and internal or external partners, manage office supply inventory, and oversee general administrative workflows.Calendar, inbox triage, travel, and meeting prep across Pacific timeDraft emails, decks, one-pagers, and follow-up notes in English (Spanish when the counterpart is Spanish-speaking)Protect the founder's time: decline, reschedule, batch, and escapeTrack open loops and close themProject managementWorkstream owners plan, execute, and report on their tracks (for example: technology, modular construction, installation, logistics, operations, finance, vendor,



change, or quality).
You connect those tracks into one plan, keep the master schedule current, surface conflicts early, and drive decisions when workstreams cannot resolve issues alone.Build and keep current: trackers, SOPs, meeting cadences, decision logsCoordinate internal architects, engineers, lenders, subcontractors, and agencies to datesFlag slippage early, with a recommended next step - not just a red statusPrepare weekly scorecard: what moved, what's stuck, what needs a decisionOperationsLight CRM / pipeline hygieneDocument control (plans, contracts, warranties, permit packets)Vendor selection, onboarding and invoice routingRecruiting coordinationRequirementsMust-havesBased in Mexico; reliable home office and video presenceEnglish at C1+ written and spoken (you will draft founder-level emails)Spanish native or bilingual4+ years supporting a founder, partner, or GM or 4+ years coordinating multi-stakeholder projectsExtreme ownership: you finish thingsTools: Google Workspace, MS Planner, Notion or similar, Slack, Zoom, Excel/Sheets at a real level; Asana/Monday/ClickUp a plus.Comfortable in construction, real estate, or another deadline-heavy field (preferred, not required)Nice-to-havesCAPM / PMP / Scrum exposureUS client or US-founder experienceFamiliarity with California permitting, modular/prefab, or design-buildCan produce a clean one-page brief from a messy 20-minute voice noteHow we workCore hours overlap 8:00 a.M.-5:00 p.M. PacificAsync first; same-day response during overlapYou will sit in client and vendor callsSuccess in 90 days: founder calendar is clean, no dropped balls, every major project has an owner, a date, and a written status#J-*****-Ljbffr

📌 Executive Assistant (Tijuana)
🏢 Blue View Builder
📍 Tijuana