Executive Assistant

Company: DocDelta

About DocDelta

DocDelta is a healthcare data and market research company that works with organizations across the pharmaceutical, biotechnology, medical technology, and broader healthcare industries. We connect healthcare professionals, patients, caregivers, and other healthcare stakeholders with opportunities to share their knowledge and experiences.

We’re a growing international team that values collaboration, initiative, and people who take pride in their work. We believe in creating an environment where people can share ideas, take ownership, grow professionally, and enjoy being part of the team.

About the Role

We’re looking for an organized, proactive, and dependable Executive Assistant to work closely with our leadership team and help keep day-to-day operations running smoothly.

This role is adecuado for someone who enjoys keeping things organized, staying one step ahead, and making life easier for the people they support. You should be comfortable managing multiple priorities, communicating with different teams, and figuring things out without needing constant direction.

We’re looking for someone who takes initiative, follows through on commitments, pays attention to detail, and brings a positive attitude to the team.

Key Responsibilities

Executive Support

- Manage calendars, schedule meetings, and coordinate appointments across different time zones
- Help leadership prioritize commitments and stay organized
- Coordinate travel arrangements and itineraries when needed

Meetings and Follow-Ups

- Prepare meeting agendas and supporting materials
- Take meeting notes, document decisions, and track action items
- Follow up with team members to ensure deadlines and commitments are met

Communication

- Draft and organize emails, business correspondence, and internal communications
- Coordinate communication between leadership, employees, contractors, and external partners
- Ensure important information reaches the right people at the right time

Project and Task Coordination

- Track deadlines, deliverables, and ongoing initiatives
- Keep leadership informed of progress,



outstanding tasks, and potential delays
- Help coordinate projects and ensure agreed-upon next steps are completed

Administrative and Operational Support

- Organize documents, maintain records, and keep shared files up to date
- Assist with expense tracking, invoices, and other administrative tasks
- Support onboarding logistics and coordinate with vendors when needed

Process Improvement

- Identify opportunities to make everyday tasks and workflows more efficient
- Create templates, checklists, and documentation to keep processes organized
- Use approved AI tools to support research, writing, and administrative work

Confidentiality and Professionalism

- Handle sensitive company information responsibly
- Exercise good judgment when managing executive communications and priorities
- Represent DocDelta professionally when interacting with internal and external stakeholders

Qualifications

- Strong organizational and time-management skills
- Excellent written and spoken English
- Good attention to detail and the ability to manage multiple priorities
- Comfortable using Google Workspace or Microsoft Office, particularly email, calendars, spreadsheets, and presentations
- Strong communication and problem-solving skills
- Ability to work independently, take initiative, and follow tasks through to completion
- Professional, trustworthy, and comfortable handling confidential information
- Ability to work remotely and coordinate with colleagues across different time zones
- Positive attitude, adaptability, and willingness to learn

Preferred Experience

- 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or in a similar role
- Previous experience supporting executives, founders,



or senior leadership
- Experience with calendar management, meeting coordination, travel planning, and executive communications
- Familiarity with project management tools such as Asana, ClickUp, Notion, or similar platforms
- Experience using AI tools such as ChatGPT or Claude to improve productivity and streamline everyday tasks
- Previous experience working with remote teams or in a growing international company
- Spanish language skills are a plus

Why Join DocDelta?

Opportunity to Grow

Join a growing company where you can develop your skills, take on new responsibilities, and grow alongside the business.

Direct Exposure to Leadership

Work closely with leadership and gain firsthand experience in business operations, decision-making, and company strategy.

Performance-Based Bonuses

Access opportunities to participate in bonus programs tied to company performance and the applicable compensation plan.

A Collaborative International Team

Work with people from different backgrounds and locations who value teamwork, initiative, and helping each other succeed.

A Fun Company Culture

We believe work should be productive but enjoyable, too. From team activities to company events, we make an effort to build connections beyond day-to-day responsibilities.

Meaningful Contribution

Your work will directly support leadership, improve how we operate, and help keep important priorities moving forward.

Who Will Thrive in This Role?

We’re looking for someone people can count on. Someone who stays organized, communicates well, notices the details, and takes initiative rather than waiting to be told what to do.

You don’t need to know everything from day one, but you should be willing to learn, ask good questions, solve problems, and take responsibility for your work.

If you enjoy keeping things moving, supporting a leadership team, and being part of a growing international company, we’d love to meet you.

Job Types: Full-time, Part-time, Contract

Pay: From $25,000.00 per month

Expected hours: 30.0 – 40.0 per week

Work Location: Remote

📌 Executive Assistant (México)
🏢 Docdelta
📍 México