The Executive Assistant (EA) is the key administrative partner to the VP of Huangyu Mexico, ensuring the smooth, efficient, and professional operation of the business.

Responsibilities

Document Preparation & Correspondence

- Draft clear, concise, and professional documents (reports, memos, letters, presentations, etc.) on behalf of the VP.
- Manage the VP's correspondence and ensure timely follow-up on internal/external communications.

Internal & External Coordination

- Serve as a liaison between the VP and HY general teams, facilitating seamless cross-departmental collaboration and resolving coordination issues promptly.
- Support the VP in managing external relationships with partners, clients, and stakeholders; triage and respond to external enquiries with appropriate follow-up.

Meeting & Event Management

- Plan and execute meetings, workshops, and events for the VP (agenda setting, logistics, participant coordination).
- Record accurate meeting minutes, track action items, and follow through to completion.

Complex Task & Ad-hoc Project Support

- Independently handle complex tasks and ad-hoc projects assigned by the VP, adapting to shifting priorities in a high-pressure environment.
- Provide operational support to advance HY's strategic projects.

Calendar & Time Management

- Manage the VP's calendar, schedule appointments,



and prioritize tasks to optimize the VP's time efficiency.
- Demonstrate excellent time management and multi-tasking skills to balance multiple responsibilities.

Proactive Learning & Knowledge Building

- Proactively learn about HY's business, industry trends, and operations to enhance support effectiveness.

Qualifications

- Bachelor's degree or above in Business Administration, English, or other related fields.
- Two years of executive assistant or secretarial experience;
- Fluent in English & Spanish (listening, speaking, reading, writing) to handle international communications and documents. Basic proficiency in Chinese is preferred (for engagement with Chinese-speaking stakeholders).
- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office software/tools.
- Excellent communication and coordination skills to engage diverse internal/external stakeholders.
- Strong ability to work under pressure, with meticulous attention to detail and critical thinking for problem-solving.
- Outstanding time management and multi-tasking capabilities to prioritize work effectively.
- Proactive learning attitude and strong sense of responsibility.
- High professionalism, discretion, and confidentiality in handling sensitive information.

📌 Executive Assistant (EA) (Jalisco)
🏢 HUANG YU PRECISION TECHNOLOGY MÉXICO
📍 Jalisco