About the Position

We are seeking a highly intelligent, analytical, resourceful, and proactive Executive Assistant to work directly with an entrepreneur, business owner, and investor with interests across multiple industries, including government contracting, real estate, private equity, technology, and international business.

This is a unique opportunity for a business-minded professional who enjoys research, strategic thinking, problem-solving, and working closely with executive leadership.

The idóneo candidate combines exceptional executive administrative skills with strong business knowledge, analytical abilities, and proficiency in artificial intelligence tools.

We are not looking for someone who simply follows instructions. We want someone who can independently research information, analyze opportunities, anticipate needs, solve problems, and present actionable recommendations.

Key ResponsibilitiesExecutive & Administrative Support

- Manage executive calendars, appointments, meetings, and professional commitments.
- Organize and prioritize emails, communications, and correspondence.
- Coordinate domestic and international travel arrangements.
- Prepare daily executive briefings, meeting agendas, and follow-up reports.
- Maintain executive task lists, deadlines, and project tracking systems.
- Coordinate with employees, business partners, attorneys, accountants, investors, and external professionals.
- Assist with personal administrative responsibilities as needed.

Business Research & Analysis
- Conduct independent research on businesses, industries, investment opportunities, and emerging markets.
- Research potential business acquisitions, competitors, partnerships, and new ventures.
- Analyze business models, revenue opportunities, competitive positioning, and industry trends.
- Gather and organize financial, operational, and market information.
- Research individuals, executives, investors, and organizations before meetings.
- Prepare professional research reports, executive summaries, presentations, and business briefings.
- Identify relevant information from credible sources and distinguish verified facts from assumptions.
- Present findings clearly, including recommendations, opportunities, risks, and next steps.

Artificial Intelligence & Technology
- Utilize AI tools such as ChatGPT, Claude, Gemini, and other research and productivity platforms.
- Use AI to accelerate business research, information gathering, data analysis, and document preparation.
- Develop efficient AI-assisted workflows to improve executive productivity.
- Verify AI-generated information using reliable sources and independent research.
- Identify opportunities to automate repetitive administrative and business processes.
- Remain current with emerging AI tools and their practical business applications.

Business Development & Strategic Support
- Research potential clients, investors, acquisition targets,



and strategic partners.
- Support preliminary due diligence and business opportunity evaluations.
- Maintain databases of professional relationships, business contacts, and investment opportunities.
- Track introductions, meetings, commitments, and follow-up activities.
- Assist with evaluating new business ideas and international expansion opportunities.
- Coordinate information requests and special projects involving multiple businesses.

Executive Project Management
- Track strategic initiatives, deliverables, and outstanding action items.
- Coordinate with internal and external stakeholders to ensure timely completion of assignments.
- Anticipate problems, identify missing information, and recommend solutions.
- Maintain organized project documentation and executive dashboards.
- Follow up proactively without requiring constant supervision.

Required Qualifications
- Bachelor's degree from an accredited university is required.
- Minimum 3 years of professional experience in executive support, business administration, business analysis, consulting, operations, or a related field.
- Strong understanding of fundamental business concepts, including revenue, profitability, operating expenses, business models, and market competition.
- Demonstrated ability to conduct independent business and market research.
- Strong analytical, critical-thinking, and problem-solving skills.
- Excellent written and spoken English.
- Advanced proficiency with Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
- Practical experience using AI tools for research, analysis, writing, and productivity.
- Ability to interpret information, identify key findings, and prepare concise executive summaries.
- Excellent organizational skills and ability to manage competing priorities.
- High level of discretion, professionalism, and confidentiality.
- Ability to work independently with minimal supervision.

Preferred Qualifications
- Master of Business Administration (MBA) strongly preferred.
- Bachelor's degree in Business Administration, Finance, Economics, Management, or a related field.
- Experience supporting a CEO, founder, investor, or senior executive.
- Experience in management consulting, financial analysis, market research, business development, or investment research.
- Familiarity with private equity, mergers and acquisitions, real estate, or international business.
- Experience using HubSpot, Microsoft Teams, project management platforms, and AI-powered productivity tools.




- Bilingual English and Spanish proficiency.

What Success Looks Like A successful candidate will be able to independently complete assignments such as:
- Research an unfamiliar industry and prepare a concise report explaining its market size, major competitors, business opportunities, and potential risks.
- Research a company before an executive meeting and provide a briefing on its leadership, business model, financial performance, and potential partnership opportunities.
- Evaluate a preliminary business idea by gathering relevant market information and presenting a structured assessment.
- Organize a complex international business trip, including meetings, travel logistics, and background research on prospective business partners.
- Use AI and independent research to turn broad executive instructions into organized, actionable deliverables.
- Identify outstanding commitments and proactively coordinate follow-ups without being reminded.

Ideal Candidate We are looking for someone who is intellectually curious, business-oriented, and motivated to learn.

You should be comfortable receiving an assignment such as:

"Research this industry, identify the leading companies, explain how they make money, evaluate the market opportunity, and prepare a two-page executive briefing with your findings."

You should be able to independently determine how to approach the assignment, identify credible information, use appropriate research tools, and deliver a professional result.

We value individuals who demonstrate initiative, sound judgment, intellectual curiosity, resourcefulness, attention to detail, and a genuine interest in business and entrepreneurship.

Career Growth

This position offers direct exposure to entrepreneurship, investments, strategic business development, and international business opportunities.

For the right candidate, the position may evolve into an Executive Operations Manager, Senior Executive Assistant, or Chief of Staff role.

Application Requirements

Please submit your resume in English and a brief cover letter addressing the following:

- What is your highest completed degree, and what field did you study?
- Describe your experience conducting business research or analyzing business opportunities.
- Which AI tools do you use professionally, and how have they improved your work?
- Describe a business-related project where you independently researched information and presented findings or recommendations.
- Why are you interested in working directly with an entrepreneur and investor across multiple industries?

Shortlisted candidates will be invited to complete a practical business research and executive organization assessment. Job Type: Full-time

Pay: $22,000.00 - $35,000.00 per month

Education

- Bachelor's (Required)

Experience:
- Executive Assistant : 3 years (Required)

Language:
- English (Required)

Work Location: Remote

📌 Executive Assistant (México)
🏢 Coronado DC
📍 México