ABOUT THE ROLE

We are a fast-growing B2B AI startup based in Los Angeles. We help significant US enterprises cut through the noise and unlock real value through automation, AI education, and high-impact custom solutions.

We are building from the ground up, moving fast, and focused on doing work that actually moves the needle. To accelerate our momentum, our Founder/Leadership team is looking for a proactive, entrepreneurial, and Executive Assistant to act as a primary force multiplier across sales, marketing, and core operations.

We need a sharp, creative self-starter who already leverages AI in their day-to-day. In this role, you will be the founder’s right hand—helping build marketing collateral, drafting compelling communications, preparing sales decks, establishing foundational processes, and ensuring critical projects get across the finish line.

If you thrive in high-autonomy environments and want a front-row seat to scaling an AI venture, this is for you.

MAIN RESPONSABILITIES

Sales Support & Pipeline Management

- Build targeted prospect lists and conduct account research using modern lead generation tools.
- Draft and manage outbound outreach campaigns (email and LinkedIn) to help secure client discovery meetings.
- Join client calls to take detailed notes, capture action items, and manage follow-ups.
- Keep the CRM updated, track active deals, and assist in drafting proposals, Statements of Work (SOWs), and client one-pagers.

Marketing & Presentation Materials
- Design clean, high-quality client presentations, pitch decks, and case studies using tools like Gamma, Canva, or PowerPoint/Keynote.
- Help draft and schedule content for company and founder social channels (primarily LinkedIn).
- Support the planning and execution of webinars, client workshops, and email newsletters.




- Conduct light market and competitor research to support positioning and messaging.

Operations & AI Workflows
- Leverage generative AI tools (ChatGPT, Claude, Perplexity, etc.) to draft communications, conduct research, and accelerate daily tasks.
- Help document internal processes, create standard operating procedures (SOPs), and organize shared team workspaces (Notion, Google Workspace).
- Set up basic workflow automations (via Zapier, Make, or native integrations) to reduce repetitive tasks.
- Coordinate key meetings, track project milestones, and ensure leadership priorities stay on schedule.

WHAT WE ARE LOOKING FOR

- English proficiency is required (B2 level or above).
- Relevant Background : 1–3+ years of professional experience in sales development, marketing coordination, consulting, operations, or as an executive assistant in a fast-moving environment.
- AI & Tech Comfort : Regular, hands-on experience using AI tools (LLMs, AI presentation tools) to write, research, and improve daily productivity.
- Strong Communication: Clear, professional written and verbal communication skills; comfortable drafting client-facing emails, proposals, and social copy.
- Visual & Presentation Skills: A good eye for design, formatting, and layout when building slide decks and client deliverables.
- Organization & Independence: Able to manage multiple projects, prioritize effectively, and follow through on deliverables with minimal supervision.
- Adaptability: Comfortable working in an early-stage environment where priorities and processes evolve.

WHAT WE OFFER

- Competitive salary
- Year-end bonus (aguinaldo): 30 days.
- Savings fund: 10% (capped at 1.3 UMAM).
- Grocery vouchers: 10% of base salary (capped at $1,302.84 MXN).
- Life insurance: Coverage of $200,000 MXN.
- Individual Major Medical Expenses Insurance

Additional Information:
- Schedule Mon-Fri from 9AM to 6PM
- Remote work - Must be in Guadalajara

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