Job Overview

Our client is looking for an operational heartbeat for their growing aesthetics clinic — someone who makes sure nothing slips through the cracks. As a MedSpa Admin Assistant , you will own the email inbox, keep the lead pipeline monitored and followed up, maintain clean and organized records across Google Drive, and keep the team connected and on track through Slack.

You will provide the business owner with the visibility and breathing room needed to focus on patient care, and your work will directly determine how smoothly the clinic runs day to day. This is a high-ownership, high-impact administrative role with real potential to grow alongside the business.

Client Overview

This is a thriving medical spa and aesthetics wellness clinic delivering high-touch patient care and cosmetic treatments. The business is growing rapidly and is led by a hands-on owner who is deeply focused on in-clinic patient experience. With an expanding patient base and a busy team of care coordinators, the clinic needs sharp, proactive administrative support to keep daily operations running without a hitch.

Schedule:

- Monday - Friday, 8:00 AM - 4:30 PM Pacific Standard Time, with 1 hour unpaid break (40 work hours per week)

Responsibilities:

- Manage and organize the general email inbox, ensuring all communications are addressed, forwarded to the appropriate team members, and filed into proper folders
- Monitor the Podium platform to verify that all new leads have been followed up on by patient care coordinators within required touch points
- Download and organize invoices and documents into the appropriate Google Drive folders to maintain accurate records
- Provide daily or weekly summary reports of completed tasks, lead follow-up status, and outstanding action items
- Coordinate internal communication via Slack to ensure timely responses and seamless information flow between team members
- Track and update operational spreadsheets and trackers to maintain visibility on ongoing projects and workflows





Requirements:

- Experience with email management, document organization, and administrative oversight
- Proactive and thorough approach to work with a willingness to ask questions when unsure
- Ability to work independently in a remote setting while maintaining accountability
- Familiarity with communication and collaboration tools such as Slack and Google Drive

Qualifications:

- Prior experience using Podium or a similar lead management / patient communication platform is a plus
- Background in healthcare, medical, or wellness administrative environments is preferred
- Experience building or maintaining operational reports and tracking spreadsheets is a plus

Why Join This Team:

- Fully remote role — work from anywhere while contributing to a real, patient-facing business
- High-visibility position reporting directly to the business owner — your work is seen and valued immediately
- Be the organizational backbone of a growing clinic where your contributions have a direct impact on daily operations
- Work with a modern, collaborative toolset including Slack, Google Drive, and Podium
- Clear potential for role expansion into additional projects or marketing support as the business scales
- Join a purpose-driven team in the fast-growing medical aesthetics and wellness space

Independent Contractor Perks

- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations

Note Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.

📌 Remote MedSpa Admin Assistant (Medical Aesthetics) (México)
🏢 BruntWork
📍 México