Event Assistant The Event Assistant is a hands‑on operational role responsible for the physical execution and on‑site support of corporate events. This role focuses on setup and teardown, technical coordination, on‑site vendor management, and real‑time problem‑solving during events.
Event Assistant The Event Assistant is a hands‑on operational role responsible for the physical execution and on‑site support of corporate events. This role focuses on setup and teardown, technical coordination, on‑site vendor management, and real‑time problem‑solving during events.
This is NOT a coordination or administrative role. The Event Assistant works on‑site, personally carrying out tasks to ensure flawless event execution.
Key Responsibilities Physical Execution of Events (Primary Focus) Carry out event setup and teardown: configure furniture, modular walls, audiovisual equipment, and signage
Perform real‑time room reconfigurations during active events
Conduct morning A/V checks (7:00 AM): test Zoom Rooms, projectors, microphones, and videoconferencing systems
Monitor and adjust HVAC settings to ensure comfort in rooms
Move equipment and materials as needed (requires the ability to lift and carry event supplies)
Vendor Management and On‑Site Logistics Coordinate with catering, A/V, cleaning, and security vendors during events
Manage coffee breaks, lunch service, and attendee flow
Receive deliveries and verify inventory of materials and equipment
Report incidents immediately to analysts via Slack




Event Support and Documentation Maintain event checklists and ensure that all materials are ready
Update event calendars, trackers, and systems with accurate information
Proactively flag discrepancies, risks, or missing information
Assist with post‑event cleanup and equipment storage
Collaboration Work closely with Event Analysts (Carlos and Erick), Maintenance (MAC/Handyman), and external vendors
Be available for extended hours (events may end at 7–8 PM; setup begins at 7 AM)
Support simultaneous events in multiple rooms
Required Qualifications Essential (Must‑Have) 1–3 years of hands‑on experience in event production, execution, or operations. Examples: event runner, BTL promoter with setup experience, venue operations staff, production assistant
Verifiable experience with physical event setups: assembling furniture, configuring rooms, handling equipment
Basic familiarity with A/V equipment (microphones, projectors, Zoom) at the user level
Basic conversational English (A2–B1): sufficient for operational communication with vendors and following instructions
Strong attention to detail and ability to work under pressure
Availability for adaptable schedules (early mornings, afternoons/evenings)
Physical ability to lift and move equipment and materials
Nice‑to‑Haves Male (preferred)
Experience with corporate events, conferences, or activations
Background in BTL agencies, venues, convention centers, or hotel banquet operations
Experience using Zoom Rooms, Google Meet, or similar video conferencing systems
Knowledge of catering logistics for corporate events

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📌 Business Support, Administrative Assistant (Ciudad de México)
🏢 Jll
📍 Ciudad de México