You are the operating layer around a busy founder. Half the job is classic executive support. The other half is driving projects to done: vendors, timelines, follow-ups, documents, and status - without waiting to be asked twice.

This is not a scheduling-only EA. If you need a task list written for you every morning, this is not the seat.

Responsibilities
Executive support

Information & File Governance: Handle sensitive and confidential company information with strict professional discretion.

Meeting & Event Support: Prepare meeting materials, set up conference rooms, record meeting minutes, and coordinate special events or town halls.

Office & Vendor Operations: Serve as a primary liaison between executives and internal or external partners, manage office supply inventory, and oversee general administrative workflows.

Calendar, inbox triage, travel, and meeting prep across Pacific time

Draft emails, decks, one-pagers, and follow-up notes in English (Spanish when the counterpart is Spanish-speaking)

Protect the founder's time: decline, reschedule, batch, and escape

Track open loops and close them

Project management

Workstream owners plan, execute, and report on their tracks (for example: technology, modular construction, installation, logistics, operations, finance, vendor, change, or quality). You connect those tracks into one plan, keep the master schedule current, surface conflicts early, and drive decisions when workstreams cannot resolve issues alone.

Build and keep current: trackers, SOPs, meeting cadences, decision logs

Coordinate internal architects, engineers, lenders, subcontractors, and agencies to dates

Flag slippage early, with a recommended next step - not just a red status

Prepare weekly scorecard: what moved, what's stuck, what needs a decision

Operations

Light CRM / pipeline hygiene





Document control (plans, contracts, warranties, permit packets)

Vendor selection, onboarding and invoice routing

The role

You are the operating layer around a busy founder. Half the job is classic executive support. The other half is driving projects to done: vendors, timelines, follow-ups, documents, and status - without waiting to be asked twice.

This is not a scheduling-only EA. If you need a task list written for you every morning, this is not the seat.

Responsibilities
Executive support

Information & File Governance: Handle sensitive and confidential company information with strict professional discretion.

Meeting & Event Support: Prepare meeting materials, set up conference rooms, record meeting minutes, and coordinate special events or town halls.

Office & Vendor Operations: Serve as a primary liaison between executives and internal or external partners, manage office supply inventory, and oversee general administrative workflows.

Calendar, inbox triage, travel, and meeting prep across Pacific time

Draft emails, decks, one-pagers, and follow-up notes in English (Spanish when the counterpart is Spanish-speaking)

Protect the founder's time: decline, reschedule, batch, and escape

Track open loops and close them

Project management

Workstream owners plan, execute, and report on their tracks (for example: technology, modular construction, installation, logistics, operations, finance, vendor, change, or quality).



You connect those tracks into one plan, keep the master schedule current, surface conflicts early, and drive decisions when workstreams cannot resolve issues alone.

Build and keep current: trackers, SOPs, meeting cadences, decision logs

Coordinate internal architects, engineers, lenders, subcontractors, and agencies to dates

Flag slippage early, with a recommended next step - not just a red status

Prepare weekly scorecard: what moved, what's stuck, what needs a decision

Operations

Light CRM / pipeline hygiene

Document control (plans, contracts, warranties, permit packets)

Vendor selection, onboarding and invoice routing

Recruiting coordination

Requirements
Must-haves

Based in Mexico; reliable home office and video presence

English at C1+ written and spoken (you will draft founder-level emails)

Spanish native or bilingual

4+ years supporting a founder, partner, or GM or 4+ years coordinating multi-stakeholder projects

Extreme ownership: you finish things

Tools: Google Workspace, MS Planner, Notion or similar, Slack, Zoom, Excel/Sheets at a real level; Asana/Monday/ClickUp a plus.

Comfortable in construction, real estate, or another deadline-heavy field (preferred, not required)

Nice-to-haves

CAPM / PMP / Scrum exposure

US client or US-founder experience

Familiarity with California permitting, modular/prefab, or design-build

Can produce a clean one-page brief from a messy 20-minute voice note

How we work

Core hours overlap 8:00 a.m.-5:00 p.m. Pacific

Async first; same-day response during overlap

You will sit in client and vendor calls

Success in 90 days: founder calendar is clean, no dropped balls, every major project has an owner, a date, and a written status

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📌 Executive Assistant (Santiago Mexquititlán Barrio 1ro.)
🏢 Blue View Builder
📍 Santiago Mexquititlán Barrio 1ro.