DescriptionExecutive Assistant and Operations VA

About SLSShadow Light Studios accelerates brands, creators, and entrepreneurs with a high-performance content engine built for the scroll. We specialize in viral short-form, disruptive visual design, and full-stack production that drives awareness, trust, and revenue.We’ve delivered for culture-defining brands including Beats by Dre, Apple Music, Monster, Samsung, X Games, JuneShine, Poppi, Jay Shetty, and Machine Gun Kelly.

Recent wins:Scaled Nectar from $2M → $5M in 12 monthsGrew Johnny Chang to 1M followers in under 8 monthsDrove 105M+ organic views for Lisa Stelly & Fancy SprinklesProduced 79M+ paid ad views for Golden Goose

The RoleWe’re looking for a proactive Executive Assistant and Operations VA to be the right hand to operations and leadership. This role removes friction across sales, production, and finance, keeping pods moving fast and leadership focused. You’ll handle outreach, scheduling, finance prep, candidate coordination, and day-to-day organization to keep everything running smoothly.

What You’ll DoRun podcast and partner outreach using trackers and templatesOwn daily PodSync logistics: agendas, notes,



and action item captureMaintain editor capacity dashboards and send clear daily snapshotsPrepare finance categorization in QuickBooks with a clean monthly checklistDraft and send team notices; maintain communication templatesManage hiring admin: job posts, challenges, Loom submissions, and interviewsKeep ClickUp organized with accurate owners, dates, and statusesRecord Looms for repeatable processes and maintain an SOP index

What You Bring3+ years of EA or VA experience supporting an operations lead or founderStrong English writing and professional toneDetail-oriented with confidence in Google Sheets and ClickUpFamiliarity with QuickBooks basics and meeting operationsComfortable recording Looms and following SOPsAvailability during Americas working hours with reliable internetExperience working within ClickUpAgency or content production backgroundQuickBooks Online month-close prep experienceUnderstanding of video production pipelines (short and long form)

Key OutcomesOutreach and follow-ups run independently without leadership interventionDaily PodSync and same-day action items captured consistentlyEditor dashboards reflect real-time status and help balance capacityFinance prep accurate and review-ready with minimal reworkAll-team notices are clear, timely, and professionalClickUp hygiene maintained with no missing owners or overdue tasks

Location & ScheduleRemoteFull-time with strong overlap to CST

CompensationCompetitive for LATAM market experiencePaid time off and local holidays aligned during offer

📌 Executive Assistant and Operations VA (Ciudad de México)
🏢 Shadow Light Studios
📍 Ciudad de México