The Accounts Payable Assistant supports the timely and accurate processing of vendor invoices, credit notes, and payments. This position verifies supporting documentation, maintains accounts payable records, and assists with resolving invoice discrepancies while following company policies and internal controls.

Key Responsibilities

- Receive, review, and enter vendor invoices and credit notes into the accounting system.
- Verify invoice details, including vendor information, amounts, payment terms, and required approvals.
- Match invoices to purchase orders and receiving documentation, where applicable.
- Identify discrepancies and coordinate with vendors and internal departments to resolve them.
- Assist with preparing payment batches and supporting documentation for review and approval.
- Respond to routine vendor inquiries regarding invoice status and payments.
- Assist with vendor statement reconciliations and follow up on outstanding items.
- Maintain organized and accurate electronic records of invoices, approvals, and payment documentation.
- Support the review of open invoices and accounts payable aging reports.
- Assist with month-end closing activities and provide documentation for internal and external audits.
- Follow established approval procedures and escalate exceptions to the appropriate supervisor.
- Protect confidential financial and vendor information.




- Perform other related administrative and accounting duties as assigned.

Education and Experience
- Technical diploma, associate degree, or coursework in Accounting, Finance, Business Administration, or a related field preferred.
- Previous experience in accounts payable, accounting support, or administrative work preferred.
- Basic understanding of accounting principles and the accounts payable process.
- Experience with an ERP or accounting system is a plus.

Knowledge and Skills
- Proficiency in Microsoft Office, particularly Excel and Outlook.
- Strong attention to detail and accuracy in data entry.
- Good organizational and time management skills.
- Ability to prioritize tasks and meet deadlines.
- Clear written and verbal communication skills.
- Ability to work collaboratively with vendors and internal teams.
- Ability to identify discrepancies and follow established procedures to resolve them.
- English proficiency appropriate to the role's communication requirements.

Key Performance Expectations
- Accurate and timely invoice entry.
- Complete supporting documentation and approvals.
- Prompt follow-up on invoice discrepancies and vendor inquiries.
- Compliance with company policies and internal controls.
- Reliable support for payment processing and month-end dea
-

📌 Accounts receivable analyst (Chihuahua)
🏢 Grupo American Industries
📍 Chihuahua