We are looking for a highly organized, proactive, and discreet Executive Assistant to the CEO who can operate with a high level of autonomy and professionalism in a fast-paced corporate environment.

This role goes beyond traditional administrative support. The Executive Assistant will serve as a strategic partner and key point of contact for the CEO , managing priorities, protecting time, coordinating critical activities, and ensuring seamless communication with internal and external stakeholders.

Professional-level English is essential for this position , as the role requires frequent interaction with international stakeholders, preparation of executive communications, and coordination of meetings and business activities in both English and Spanish.

The idóneo candidate is someone who can anticipate needs, make sound decisions, handle confidential information with absolute discretion, and stay one step ahead of the CEO's priorities.

Key Responsibilities
Executive Support

Proactively manage and prioritize the CEO's calendar, ensuring optimal use of time and resolving scheduling conflicts efficiently.

Coordinate domestic and international business travel, including flights, hotels, ground transportation, visas, detailed itineraries, and last-minute changes.

Organize Board of Directors meetings, executive committees, leadership meetings, and corporate events, ensuring all logistical and technological requirements are covered.

Manage and prioritize the CEO's communications, including emails, calls, correspondence, and external requests, responding independently on behalf of the CEO when appropriate.

Prepare, reconcile, and follow up on corporate expenses, invoices, and related documentation.

Prepare meeting briefs, agendas, presentations,



and supporting materials to ensure the CEO is fully prepared for key meetings and decisions.

Administrative & Operational Support

Act as a direct liaison between the CEO and the leadership team, ensuring timely follow-up on commitments, deliverables, KPIs, and action items.

Prepare, consolidate, and format high-quality executive presentations, reports, meeting minutes, and business documents.

Track key agreements and action items resulting from executive meetings and ensure appropriate follow-up with responsible stakeholders.

Anticipate operational needs, identify potential bottlenecks, and escal…

Coordinate and support special projects and strategic administrative initiatives assigned by the CEO.

Maintain strong relationships with internal and external stakeholders while representing the CEO with professionalism and discretion.

Occasional Personal Support

Coordinate personal appointments and commitments to ensure alignment with the CEO's professional schedule.

Support personal or family travel arrangements, restaurant reservations, and private events when required.

Assist with occasional personal administrative matters, payments, purchases, or trusted errands.

What We're Looking For

4+ years of proven experience as an Executive Assistant supporting C-Level executives, CEOs, Presidents, or General Directors.





Fluent English and Spanish — mandatory. The candidate must be fully comfortable conducting conversations, writing emails and executive documents, coordinating meetings, and interacting with international stakeholders in English.

Advanced proficiency in Microsoft Office , particularly PowerPoint, Excel, and Word.

Experience with video conferencing platforms, expense management systems, and Workday is a plus.

Exceptional written and verbal communication skills in both English and Spanish.

Ability to work 100% on-site at our corporate offices in Bosques de las Lomas.

High flexibility and availability to respond to time-sensitive matters or urgent situations outside standard working hours when necessary.

Discretion & Confidentiality
Ability to handle highly sensitive business, financial, executive, HR, and personal information with absolute discretion.

Anticipation & Sense of Urgency
Ability to anticipate needs, identify potential issues before they arise, and act proactively without constant supervision.

Executive Presence
Professionalism, confidence, maturity, and excellent judgment when interacting with executives, shareholders, Board members, clients, and external partners.

Strong interpersonal skills, diplomacy, tact, and the ability to navigate different personalities and high-level relationships.

Adaptability & Resilience
Ability to remain calm and effective in a fast-paced environment where priorities can change quickly.

Exceptional Organization
Outstanding attention to detail and the ability to manage multiple priorities, schedules, projects, and stakeholders simultaneously.

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📌 Executive Assistant (Nezahualcóyotl)
🏢 Peibo Fintech
📍 Nezahualcóyotl