About the Job
We are seeking an exceptional, senior-level Executive Assistant / Business Operations Coordinator to provide direct support to the owner of a U.S.-based professional services business.This is a full-time offshore position aligned with U.S. Central Time business hours. The role is designed for a highly capable business professional who can take significant responsibilities off the owner's plate, operate independently, anticipate needs, and develop into a trusted right-hand partner.This is not a traditional or entry-level Virtual Assistant role. We are looking for someone with strong business judgment, professionalism, initiative, communication skills, and the ability to manage responsibilities with minimal oversight.
Responsibilities
- Manage the executive's calendar, appointments, meetings, and scheduling.
- Manage and organize email correspondence, follow-ups, and priorities.
- Coordinate client scheduling, communications, and follow-up activities.
- Draft, edit, and prepare professional emails, documents, presentations, and other business communications.




- Track projects, action items, deadlines, and outstanding requests to ensure timely completion.
- Coordinate with clients, vendors, outside professionals, and other business stakeholders on behalf of the executive.
- Maintain organized records, workflows, and business documentation.
- Assist with Microsoft 365, CRM, and other business systems and platforms.
- Support administrative and operational processes across the business.
- Conduct research, gather information, and prepare summaries or materials as needed.
- Identify and follow up on outstanding items without requiring constant direction.
- Anticipate the executive's needs and proactively address issues before they become problems.
- Take ownership of assigned tasks and projects from start to completion.
- Handle confidential and sensitive business information with a high degree of discretion and integrity.

Qualifications
- 5+ years of profes

📌 Executive Operations Coordinator (Ciudad de México)
🏢 1840
📍 Ciudad de México