The Executive Assistant (EA) is the key administrative partner to the VP of Huangyu Mexico, ensuring the smooth, efficient, and professional operation of the business.
Responsibilities:
Document Preparation & Correspondence
• Draft clear, concise, and professional documents (reports, memos, letters, presentations, etc.) on behalf of the VP.
• Manage the VP's correspondence and ensure timely follow-up on internal/external communications.

Internal & External Coordination
• Serve as a liaison between the VP and HY integral teams, facilitating seamless cross-departmental collaboration and resolving coordination issues promptly.
• Support the VP in managing external relationships with partners, clients, and stakeholders; triage and respond to external enquiries with appropriate follow-up.

Meeting & Event Management
• Plan and execute meetings, workshops, and events for the VP (agenda setting, logistics, participant coordination).
• Record accurate meeting minutes, track action items, and follow through to completion.

Complex Task & Ad-hoc Project Support




• Independently handle complex tasks and ad-hoc projects assigned by the VP, adapting to shifting priorities in a high-pressure environment.
• Provide operational support to advance HY's strategic projects.

Calendar & Time Management
• Manage the VP's calendar, schedule appointments, and prioritize tasks to optimize the VP's time efficiency.
• Demonstrate excellent time management and multi-tasking skills to balance multiple responsibilities.

Proactive Learning & Knowledge Building
• Proactively learn about HY's business, industry trends, and operations to enhance support effectiveness.

Qualifications
• Bachelor's degree or above in Business Administration, English, or other related fields.
• Two years of executive assistant or secretarial experience;
• Fluent in English & Spanish (listening, speaking, reading, writing) to handle international communications and documents. Basic proficiency in Chinese is preferred (f

📌 Executive Assistant (México)
🏢 HUANG YU PRECISION TECHNOLOGY MÉXICO
📍 México