Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.
This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting .
You'll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.
What You'll Own
Tenant & Leasing Coordination
- Respond to tenant inquiries regarding rent, leases, maintenance, and property policies
- Process leases, renewals, applications, and tenant onboarding documentation
- Send rent, renewal, and compliance reminders
- Maintain accurate tenant files and signed documentation
- Support property listings across Zillow, Apartments.com, MLS, and similar platforms

Property Management Systems
- Maintain accurate records in Yardi, AppFolio,



Buildium, or similar platforms
- Track rent collections, delinquencies, occupancy, vacancies, and late fees
- Maintain rent rolls, occupancy trackers, and operational reports
- Keep tenant and property records accurate and up to date

Maintenance & Vendor Coordination
- Create and assign maintenance work orders
- Coordinate scheduling between tenants and vendors
- Track maintenance requests through completion
- Follow up proactively on outstanding issues
- Verify vendor invoices against completed work

Owner Reporting & Operations
- Prepare owner statements, occupancy reports, vacancy updates, and operational summaries
- Provide visibility into rent collections, leasing activity, and open maintenance issues
- Ensure reporting is accurate and delivered on time

Documentation & Compliance
- Maintain organized, audit-ready property documentation
- Support compliance with Fair Housing requiremen

📌 Real Estate Operations Coordinator (Ciudad de México)
🏢 Pavago
📍 Ciudad de México