JOB DUCK IS HIRING A VIRTUAL EXECUTIVE ADMINISTRATIVE COORDINATOR I

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years in a row!

Role Overview:We are seeking a highly organized and proactive Virtual Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs. In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments. This role is idóneo for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.

Schedule:

Monday to Friday, 9:00 AM - 6:00 PM [EST][EDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

- Handling personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and coordinating errands
- Providing comprehensive calendar management for professional, family, and personal appointments and commitments
- Responding to race series communications and coordinating related orders and logistics
- Tracking marketing activities, orders, shipments, and follow-up actions to ensure timely completion
- Supporting marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of promotional materials




- Managing firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics

What We're Looking For:

- Minimum of 1 year of experience as an Executive Assistant or in a professional administrative support role
- Proven expertise in calendar management, scheduling, and coordinating multiple priorities
- Strong email management skills with the ability to draft and maintain professional communications
- Exceptional organizational skills with a high level of attention to detail
- Proactive and resourceful, with the ability to anticipate needs and take initiative
- Adaptable and flexible in managing changing priorities and deadlines
- Strong problem-solving abilities and sound decision-making skills
- Demonstrated discretion, professionalism, and the ability to handle confidential information
- Capable of serving as an effective gatekeeper while maintaining positive relationships
- Comfortable managing both business-related and personal administrative responsibilities
- Excellent written and verbal communication skills in English
- Ability to work independently in a fast-paced environment while maintaining accuracy and efficiency
- Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
- Quiet, distraction-free remote work environment

What's In It For You?

- Monthly compensation starting from 1060 USD to 1150 USD
- Paid time off.
- 100% Remote, Full-Time, Long-Term Career Opportunity.
- Parental leave.
- Opportunities for professional development and training
- Dedicated support from our team.
- A chance to work with clients who share our values. .

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process. We have multiple positions available, but we kindly ask that you apply for one at a time for your specific country.

Job Type: Full-time

Pay: $17,386.00 - $18,918.00 per month

Work Location: Remote

📌 Virtual Executive Administrative Coordinator I (México)
🏢 Job Duck
📍 México