Description Office Manager & Production Coordinator Position Type:
Full-Time, Remote Working Hours:
U.S Business Hours
About the Role
We are looking for an organized and detail-oriented Office Manager & Production Coordinator to support Titan Roof's California operations. This role combines permit coordination, customer communication, invoicing, production scheduling, job documentation, and day-to-day administrative support. You'll work closely with project managers and field crews to keep projects organized, compliant, and moving forward from signed contract through project close-out.
What You'll Own
Permit Pulling Manage the full permit process for roofing projects across Titan Roof's California service area. Track permit applications and follow up with local municipalities. Ensure every job is fully compliant before work begins. Customer Coordination Serve as the primary point of contact for homeowners and commercial clients. Answer inbound calls and respond to customer inquiries. Keep customers informed throughout the production cycle.



Escalate issues requiring field decisions to the appropriate project manager.
Invoicing & Billing Generate, send, and track invoices using QuickBooks. Reconcile payments and maintain accurate records. Flag outstanding balances to the appropriate team member in a timely manner. Production Scheduling Support Work alongside project managers and field crews to coordinate job timelines. Confirm material deliveries. Identify and flag scheduling conflicts before they affect crews on the ground. Job & Document Management Maintain accurate and up-to-date project records in JobNimbus.
Keep photos, contracts, notes, and permit documentation organized. Ensure the team has a reliable single source of truth for every active job. Administrative Operations Handle day-to-day office tasks, including filing and data entry. Manage internal communication and administrative needs. Support the smooth operation of the California team.
Required Experience

📌 Office Manager (Chihuahua)
🏢 Pavago
📍 Chihuahua