Virtual Executive Assistant Work Hours:
Monday to Friday, ~20 hours per week (4-5 hours daily overlap between 8am and 5pm MST) Pay Range:
$1500 to $2000/ month (Part-time role with potential to grow into full-time; varies based on skill set and experience level) Location of Search:
Latin America or South Africa Work Location:
Remote
Company Overview Our client is a Phoenix-based integrated financial advisory firm. We are seeking a dedicated, part-time Virtual Executive Assistant to directly support our President with administrative, calendar, and operational tasks. This is an ongoing, dedicated role (not part of a shared or rotating assistant pool) with high visibility and room to grow into full-time as workload increases. Role Overview The Virtual Executive Assistant will act as a key operational support pillar for the President. In this role, you will manage day-to-day scheduling and administrative prep, coordinate vendors and operations, conduct light research, and assist with personal administration tasks—ensuring smooth daily operations while maintaining high confidentiality.
Duties and Responsibilities
Calendar & CRM Management: Manage and maintain the President's calendar (scheduling/rescheduling); keep CRM records organized and updated.
Document & Administrative Prep: Format and proofread outgoing materials, maintain consistent file naming across document libraries, and track open project items (no direct client communication required).
Research & Summarization: Conduct background research on prospects or new situations, summarize relevant industry news, and monitor key topics of interest.
Vendor & Operations Coordination: Coordinate routine vendor communications, track renewal dates for software/licenses/insurance, and follow up on outstanding invoices or service requests.
Personal & Life Admin: Assist with travel research and booking, online shopping/returns, errand coordination, and contractor/service research.
Minimum Qualifications
Language requirement: