Position OverviewWe are looking for a detail-oriented and organized Client & Sales Administrationprofessionalto join our dynamic team.
This role is idealfor a juniorto middle-skilled graduate who is eagerto support sales operations, coordinate vendorcommunications, and ensure seamless order processing and administrativemanagement.Key Responsibilities1.
Sales Enquiry & Proposal SupportEnquiry Management: Coordinate incoming client enquiries and assistinidentifying target areas based on customer needs.Vendor Coordination: Contact vendors to check site availability, obtain pricing,and compile vendor quotations.Proposal Preparation: Select optimal advertising sites and prepare detailedproposal documents and formats.Site Mapping: Map precise site locations using Google Maps, inputtingcoordinates and photos with Microsoft Power Point/ Canva to ensurehigh-quality presentations.Client Quotations: Finalize approved client quotations, share proposals torespective clients and support subsequent clientfollow-ups.
Comfortable withutilizing CRM.2.
Order Processing & CoordinationMedia Confirmations: Assistthe sales team in preparing and drafting MediaConfirmation documents based on confirmed customer orders.Purchase Order Administration: Manage Purchase Order (PO) administrativetasks and send documents back to clients.Document Management: Upload signed files to the server and coordinate withthe Accounts team to ensure promptinvoice issuance.Supplier Coordination: Draft and issue Purcahse Orders to media suppliers andcoordinate with the sales team for accuracy reviews before sending.3.
Database Maintenance & TrackingMaster Lists: Systematically record sales and purchase details in master Exceltracking lists to maintain up-to-date transaction history.Campaign Tracking: Track and update Campaign Expiry Lists to log and monitorcontracttimelines forfuture follow-ups.Record Keeping: Maintain accurate and organized customer records, recordingcorrespondences and routing inquiries as necessary.RequirementsEducation: Diploma orBachelor's degree inBusiness Administration, Marketing, or a related field (Juniorto Middle-skilled graduates are highly encouraged toapply).
Technical Proficiency: Solid proficiency in Microsoft Excel/Google Sheets fortracking and data entry.Geographical & Office Tools: High comfortlevel using Google Maps forcoordinates plotting and location identification.
High comfort with using CRM &Microsoft; Products; PowerPoint, AI Tools, Gemini, Claude, Canva and CloudStorages.Attention to Detail: Meticulous attention to detail, ensuring accuracy in pricing,coordinates, and paperwork.Interpersonal & Communication Skills: Professional communication skills(written and verbal)to correspond effectively with both vendors and clients.Self-Management: Strong organizational and multitasking skills with the abilityto work under minimal supervision.Transport : Possess own transport and valid driving licence.
Willing to travellocally and outstation when required with travel & petrol allowances.Language: Fluentin English andBahasa Malaysia; Mandarin is an addedadvantage#J-*****-Ljbffr