Executive Assistant (EA) – Remote | Executive Support, Calendar Management & OperationsPosition Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility required)About the RoleAt Pavago, one of our clients is hiring a high-performing Executive Assistant (EA) to provide high-level administrative and operational support to senior leadership.This is not a basic admin role.You’ll act as:A gatekeeperA trusted operatorA project coordinatorA communication hubYour role is to ensure executives stay focused on high-impact priorities while you manage scheduling, communication, logistics, coordination, and execution behind the scenes.If you’re proactive, detail-oriented, highly organized, and thrive in fast-paced environments, this role is built for you. What You’ll OwnCalendar & Executive SchedulingManage complex executive calendars across multiple time zonesCoordinate:Internal meetingsClient callsEventsTravel schedulesPrioritize requests and resolve scheduling conflicts proactivelyOptimize executive time and daily workflows using:Google CalendarMicrosoft OutlookExecutive Communication & CorrespondenceDraft, proofread, and send professional emails and memosScreen inboxes, calls, and requests while escalating priority items appropriatelyAct as a liaison between executives, clients, vendors, and internal teamsMaintain clear, professional, and timely communication across stakeholdersMeeting Preparation & Follow-UpPrepare:AgendasBriefing notesTalking pointsMeeting materialsGather and organize background information before meetingsRecord notes and action items during meetingsTrack follow-ups and ensure deadlines and commitments are completedTravel & Logistics CoordinationCoordinate domestic and international travel arrangementsBook:FlightsHotelsTransportationBuild detailed travel itinerariesHandle last-minute travel or scheduling changes efficientlyProcess expense reports and reimbursements accuratelyProject & Operational SupportTrack executive priorities, projects, and deliverablesConduct research and prepare reports, summaries, or presentationsFollow up with departments to ensure tasks remain on trackSupport onboarding and offboarding coordination when requiredAdministrative OperationsMaintain organized digital filing systems and documentationManage document versions, approvals, and shared filesHandle confidential information with professionalism and discretionEnsure operational workflows remain organized and efficient What Success Looks LikeExecutive calendars run smoothly with minimal conflictsMeetings, travel, and logistics are coordinated flawlesslyCommunication is timely, clear, and professionalExecutives stay focused on strategic priorities instead of admin tasksFollow-ups and deliverables are consistently completed on timeStakeholders trust your organization, responsiveness, and reliability What Makes You a Strong FitHighly organized and detail-orientedProactive and able to anticipate needs before issues ariseStrong written and verbal communicatorComfortable working in fast-paced, high-pressure environmentsAble to manage multiple priorities without losing accuracyProfessional, polished, and highly dependable Requirements (Must-Have)Experience3+ years supporting senior executives or leadership teamsExperience managing:Complex calendarsTravel coordinationExecutive communicationsCore SkillsProficiency with:Google WorkspaceMicrosoft OfficeStrong written and verbal English communicationExperience scheduling across multiple time zonesAbility to handle confidential information professionally Nice to HaveExperience supporting executives in:StartupsAgenciesProfessional servicesHigh-growth companiesFamiliarity with:SlackZoomNotionAsanaExperience supporting multiple executives simultaneouslyExposure to operations or project coordination responsibilities What a Typical Day Looks LikeReview executive calendars and prepare briefing notesManage inboxes and prioritize urgent communicationCoordinate meetings and prepare agendas/materialsSchedule travel and handle logistics updatesFollow up on ongoing projects and executive prioritiesPrepare reports, summaries, or documentationOrganize tasks and prepare next-day schedulesIn short: you keep executives organized, informed, and operating at maximum efficiency. Key Metrics (KPIs)Calendar accuracy and reduced scheduling conflictsTimely follow-up on executive prioritiesExecutive and stakeholder satisfactionAccurate travel coordination and expense reportingReduced administrative burden for leadershipResponsiveness and communication quality Why This Role Stands OutHigh visibility and direct exposure to leadershipOpportunity to become a true operational partner to executivesFast-paced environment with meaningful ownershipStrong growth path into:Operations ManagementChief of Staff supportProject CoordinationExecutive Operations Interview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Task (Scheduling or Executive Briefing Exercise)Client Interview with LeadershipOffer & Background Verification Apply NowIf you:Thrive in high-accountability environmentsEnjoy keeping people and operations organizedAnticipate problems before they happenTake pride in precision, responsiveness, and executionThis is a strong opportunity to become the trusted right hand to senior leadership. #LI-AG1

📌 Executive Assistant (Ciudad de México)
🏢 Pavago
📍 Ciudad de México