FreedUp is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: contracts and proposals, invoicing, vendor onboarding, and light HR/payroll administration.This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information.Location: Fully Remote (Brazil, Mexico, or Colombia)Job Type: Full-TimeSalary: $1,000 - $1,700 per month (based on experience)Requirements3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacityExperience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trainedComfort with invoicing/AP tools (e.G., Ramp) and vendor onboarding (W9s, etc.)Exposure to payroll/PEO administration a plusFamiliarity with HubSpot, ClickUp, Notion,



or similar CRM/marketing toolsHigh discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance mattersExcellent written English and strong attention to small details (this founder is exacting about precision)Key ResponsibilitiesContracts & ProposalsTurn approved proposals into SOWs and manage the MSA processTrack and manage redlines back-and-forth with clients; maintain organized contract recordsInvoicing & Vendor ManagementOwn the (semi-automated) invoice process end-to-endManage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month)HR & Payroll AdministrationHandle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin)Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomesSupport 6 employees and 4–6 contractorsMarketing & Client Onboarding SupportAssist with HubSpot admin tasksManage client onboarding forms and related paperworkNice to HaveBackground touching legal/paralegal work, even informallyExperience supporting a founder at a professional services or consulting firmComfort learning firm-specific SOPs and Claude-based workflow skillsBenefits International experience Opportunity to work remotely from anywhere Supportive and collaborative team environment Learning and development opportunities Potential Performance Bonuses PTO HMO after 3 months

📌 Remote Executive Assistant / Contracts & Operations Support (Ciudad de México)
🏢 FreedUp
📍 Ciudad de México