As an Executive Assistant, you will serve as the right hand to the CEO of a fast-growing, venture-backed B2B cybersecurity SaaS company.
This is a newly created role, reporting directly to the CEO, built around owning his calendar, inbox, and day-to-day operations so he can stay focused on running the business.You'll thrive here if you love fast-paced, non-linear work.
The CEO moves quickly between his inbox, Slack, and LinkedIn throughout the day, and is looking for someone who can keep pace, anticipate what he needs next, and use AI tools confidently to work smarter.ResponsibilitiesOwn the CEO's calendar end-to-end: schedule and reschedule meetings, coordinate availability with internal and external stakeholders, and proactively resolve conflictsManage a high volume of email, including drafting responses on the CEO's behalf (reviewed together daily at first, with increasing autonomy over time)Monitor and manage the CEO's LinkedIn inbox, including responses to inbound investor and prospect outreachBrief the CEO each morning on his schedule and the context for each meeting, so he walks in preparedTrack commitments the CEO makes in passing (e.G., "let's put time on the calendar for that") and follow through on actually scheduling themRun a short daily sync with the CEO to review his inbox and priorities, and adapt quickly as he moves between tasks throughout the dayUse AI tools (e.G., Claude) to speed up day-to-day work: drafting communications, formatting documents, and other repeatable tasksHandle sensitive information and situations with discretion and good judgment, including flagging time-sensitive personal messages immediatelyHelp assemble PowerPoint presentations from content the CEO dictates, making them polished and presentation-readyRequirementsExcellent written and spoken English.




C1 level English or equivalent proficiencyPrior experience as an Executive Assistant supporting a U.S.-based executiveSolid, mid-level EA experience (this is not a fit for someone transitioning into EA work for the first time)Strong, hands-on experience with Outlook and standard EA/calendaring workflows; able to be self-sufficient from day oneComfortable and enthusiastic about using AI tools in daily workHighly adaptable, with the ability to context-switch quickly between unrelated tasks throughout the dayComfortable with direct, no-sugar-coating feedback from leadershipBased in Latin America, able to work core East Coast (U.S.) business hoursPreferred QualificationsExperience supporting cross-functional projects.
Comfortable tracking status, following up, and keeping initiatives moving without being askedExperience with content or community.
Comfortable turning a call transcript or a few bullet points into a polished LinkedIn post using AI toolsComfortable drafting personalized outreach or follow-up emails (e.G., after a sales call) using call transcripts and light researchExperience helping build or polish presentations from dictated contentExperience working in a startup or fast-growing tech companyA genuine, long-term interest in growing as an EA, with the ambition to eventually expand scope across the executive teamBenefitsCompensation: $2,500-$2,800/month (some flexibility for the right candidate)Schedule: Monday-Friday, 9-hour shift (approx. 9am-5pm ET, with some flexibility) including a 1-hour lunchPTO: Choice of following the U.S. holiday calendar or your home country's calendarHealth & Equipment: Healthcare reimbursement eligibility after 90 days; a device stipend of up to $1,500, or reimbursement if you use your own equipmentOnly CV's submitted in English will be accepted#J-*****-Ljbffr

📌 Executive Assistant (Xico)
🏢 Sur Global
📍 Xico