Position Overview
We are looking for a detail-oriented and organized Client & Sales Administrationprofessionalto join our dynamic team. This role is idealfor a juniorto middle-skilled graduate who is eagerto support sales operations, coordinate vendorcommunications, and ensure seamless order processing and administrativemanagement.
Key Responsibilities
1. Sales Enquiry & Proposal Support
- Enquiry Management: Coordinate incoming client enquiries and assistinidentifying target areas based on customer needs.
- Vendor Coordination: Contact vendors to check site availability, obtain pricing,and compile vendor quotations.
- Proposal Preparation: Select optimal advertising sites and prepare detailedproposal documents and formats.
- Site Mapping: Map precise site locations using Google Maps, inputtingcoordinates and photos with Microsoft Power Point/ Canva to ensurehigh-quality presentations.
- Client Quotations: Finalize approved client quotations, share proposals torespective clients and support subsequent clientfollow-ups. Comfortable withutilizing CRM.

2.



Order Processing & Coordination
- Media Confirmations: Assistthe sales team in preparing and drafting MediaConfirmation documents based on confirmed customer orders.
- Purchase Order Administration: Manage Purchase Order (PO) administrativetasks and send documents back to clients.
- Document Management: Upload signed files to the server and coordinate withthe Accounts team to ensure promptinvoice issuance.
- Supplier Coordination: Draft and issue Purcahse Orders to media suppliers andcoordinate with the sales team for accuracy reviews before sending.

3. Database Maintenance & Tracking
- Master Lists: Systematically record sales and purchase details in master Exceltracking lists to maintain up-to-date transaction history.
- Campaign Tracking: Track and update Campaign Expiry Lists to log and monitorcontracttimelines forfuture follow-ups.
- Record Keeping: Maintain accurate and organized customer records, recordingcor

📌 Sales Coordinator and Admin (Tezoyuca)
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