Position Overview We are looking for a detail-oriented and organized Client & Sales Administrationprofessionalto join our dynamic team. This role is idealfor a juniorto middle-skilled graduate who is eagerto support sales operations, coordinate vendorcommunications, and ensure seamless order processing and administrativemanagement.
Key Responsibilities 1. Sales Enquiry & Proposal Support
Enquiry Management: Coordinate incoming client enquiries and assistinidentifying target areas based on customer needs.
Vendor Coordination: Contact vendors to check site availability, obtain pricing,and compile vendor quotations.
Proposal Preparation: Select optimal advertising sites and prepare detailedproposal documents and formats.
Site Mapping: Map precise site locations using Google Maps, inputtingcoordinates and photos with Microsoft Power Point/ Canva to ensurehigh-quality presentations.
Client Quotations: Finalize approved client quotations, share proposals torespective clients and support subsequent clientfollow-ups. Comfortable withutilizing CRM.
2. Order Processing & Coordination
Media Confirmations: Assistthe sales team in preparing and drafting MediaConfirmation documents based on confirmed customer orders.
Purchase Order Administration: Manage Purchase Order (PO) administrativetasks and send documents back to clients.
Document Management: Upload signed files to the server and coordinate withthe Accounts team to ensure promptinvoice issuance.
Supplier Coordination: Draft and issue Purcahse Orders to media suppliers andcoordinate with the sales team for accuracy reviews before sending.
3.



Database Maintenance & Tracking
Master Lists: Systematically record sales and purchase details in master Exceltracking lists to maintain up-to-date transaction history.
Campaign Tracking: Track and update Campaign Expiry Lists to log and monitorcontracttimelines forfuture follow-ups.
Record Keeping: Maintain accurate and organized customer records, recordingcorrespondences and routing inquiries as necessary.
Requirements Education: Diploma orBachelor’s degree inBusiness Administration, Marketing, or a related field (Juniorto Middle-skilled graduates are highly encouraged toapply).
Technical Proficiency: Solid proficiency in Microsoft Excel/Google Sheets fortracking and data entry.
Geographical & Office Tools: High comfortlevel using Google Maps forcoordinates plotting and location identification. High comfort with using CRM &Microsoft; Products; PowerPoint, AI Tools, Gemini, Claude, Canva and CloudStorages.
Attention to Detail: Meticulous attention to detail, ensuring accuracy in pricing,coordinates, and paperwork.
Interpersonal & Communication Skills: Professional communication skills(written and verbal)to correspond effectively with both vendors and clients.
Self-Management: Strong organizational and multitasking skills with the abilityto work under minimal supervision.
Transport : Possess own transport and valid driving licence. Willing to travellocally and outstation when required with travel & petrol allowances.
Language: Fluentin English andBahasa Malaysia; Mandarin is an addedadvantage

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