The Executive Assistant plays a crucial role in ensuring smooth operations across the organization, handling administrative tasks for the CEO and supporting strategic projects across the Operations, Sales, and Marketing departments. This role requires strong judgment, discretion, and the ability to manage a wide range of responsibilities in a fast-paced, evolving environment.

RESPONSIBILITIES
- Organize and respond to select emails, and manage the CEO's inbox and calendar to ensure efficiency in communications and appointments.
- Provide occasional assistance with personal tasks and errands as needed.
- Use AI tools to create and improve workflows, systems, and administrative processes.
- Oversee and track the progress of ongoing projects, both for the CEO individually and across multiple departments, ensuring deadlines are met.
- Serve as a point of contact for general internal and external communications.
- Assist with booking hotels, client meetings, meals, and transportation for business travel.
- Compile reports and conduct market, client, and company research as required.




- Organize and maintain essential files and records.
- Ensure necessary office supplies are available for employees as needed.
- Support financial tasks like expense tracking, invoice management, and canceling subscriptions and accounts that are no longer required.
- Handle logistics for company and trade show events, including lodging, printing materials, purchasing promotional items, and making reservations.
- Assist with various projects based on the company's/CEO's needs — tracking, managing, and solving until completed.
- Oversee select company subscriptions.
- Input, maintain, and organize data for reports and internal records.
- Assist with various operational projects based on the company's needs.
- Assign new accounts to the appropriate account managers, deactivate accounts, and merge accounts within the CRM.
- Maintain and update the CRM.
- Support sales projects that vary dependin

📌 Executive Assistant (Campeche)
🏢 Pipeline Medical
📍 Campeche