The Onboarding Specialist is responsible for maintaining continuous communication with employees and contractors throughout their employment lifecycle. This role is focused on employee follow-ups, onboarding support, I‑9 compliance, timesheet management, workforce engagement, and assignment success.
The idóneo candidate is highly organized, people-oriented, and comfortable interacting with employees daily to ensure compliance, engagement, and retention.
Key Responsibilities:
Employee Communication
- Serve as the primary point of contact for employees and contractors after hire.
- Conduct regular follow-ups regarding onboarding, assignment progress, attendance, and overall satisfaction.
- Build strong relationships and provide timely support for questions or concerns.
- Perform scheduled check-ins during the first week, 30 days, and throughout the assignment lifecycle.
- Identify disengagement, attendance concerns, or resignation risks and escalate appropriately.
Onboarding Administration
- Coordinate and track completion of I‑9 documentation and employment eligibility verification.
- Conduct virtual I‑9 document reviews and ensure compliance with company processes and DHS-authorized procedures.
- Follow up with employees to obtain missing onboarding documents.
- Ensure all new hire paperwork is completed accurately and on time.
- Coordinate onboarding activities, system access, equipment requests, and first-day readiness.
Timesheet Management
- Monitor weekly timesheet submissions and attendance records.
- Proactively contact employees regarding missing or late timesheets.
- Send reminders and perform follow-ups to ensure timely approvals and payroll processing.
- Escalate ongoing timesheet compliance issues to management.
- Track absenteeism, tardiness, and assignment participation.
Employee Engagement
- Maintain consistent communication with employees throughout their assignments.
- Gather feedback and identify workplace concerns before they escalate.
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📌 Onboarding Specialist (Linares)
🏢 CTC
📍 Linares