Application Closing Date
Application Closing Date: Wednesday, 7 October, 2026Location: Regional, Americas and the Caribbean, with a preference for Mexico
Annual Gross Salary: MXN$ 279,403.00 - 377,194.00

Context of Role
The role is part of the Corporate Services team within IPPF’s Americas and the Caribbean Regional Office.
It provides operational and administrative support to the Regional Office, working closely with colleagues, Member Associations, Partners and external suppliers.

Role Purpose
This role will work across the Regional Office, organising all the office events and providing administrative support, from creating purchase orders to ensuring travel arrangements. The role also supports Senior Management Team meetings and affiliate’s meetings.

Deliverables
- Manage the logistics of all events organised by the office, including negotiating contracts with hotels calculating per diems and ensuring catering and accommodation needs are fulfilled
- Support in travel and administrative follow ups on events
- Support travel organisation for senior leadership team of ACRO




- Provide logistic information to participants from Member Associations and Partners and processing travel reimbursement requests, in line with IPPF policies and procedures
- Provide administrative support to the office, including facilitating the signature and preparation of specific contracts with consultants.
- Create purchase orders for processing.
- Reconciliation of the Regional director’s corporate credit card
- Oversee the relationship with travel agencies to ensure value for money and the following of relevant IPPF policies and procedures.
- Make sure the Senior Management Team has a rolling calendar and meetings are minuted.
- Manage the organization of affiliate’s virtual meetings ensuring participants’ time are booked and minutes with documentation are circulate
- Process due diligence checks as requested and in line with IPPF Safeguarding policies and procedures
- Support and enabl

📌 Events and Administration Officer (Tlalpan)
🏢 IPPF
📍 Tlalpan