Job Summary
The Planning Coordinator supports the Audio Localization team by organizing daily and weekly recording schedules and coordinating voice talents, Artistic Directors, Sound Operators, recording rooms and external studios. The role ensures that sessions run efficiently and accurately, with minimal risk of cancellations, conflicts or rework.

This is not a purely administrative role. The Planning Coordinator has direct responsibility for daily booking and planning operations, handles last-minute changes, confirms resources and materials, maintains accurate records and anticipates issues before they affect recording sessions.

Key Responsibilities and Activities
Operational
- Organize and maintain the daily and weekly recording schedule for internal and external studios.
- Book voice talents, Artistic Directors, Sound Operators and recording rooms for all scheduled sessions.
- Confirm the availability of talents and technical resources for internal and external sessions.
- Allocate studios and resources efficiently and resolve scheduling or availability conflicts.




- Act as a key operational point of contact between talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers and the studio team.
- Track schedule changes, cancellations, reschedules, pickups, retakes and urgent operational needs.
- Ensure that required recording materials and instructions are available before each session.
- Support the secure distribution and tracking of materials to talents, Artistic Directors and Sound Operators, following confidentiality requirements.
- Work closely with Production Coordinators and Project Managers to prioritize recording windows and solve schedule conflicts.
- Flag operational risks in advance, including missing materials, resource conflicts, lack of confirmations or rescheduling needs.
- Control physical access for actors and direct them to the appropriate recording studio.
- Negotiate ad hoc rates when needed, following the str

📌 Audio Localization Planning Coordinator (Ciudad de México)
🏢 Keywords Studios
📍 Ciudad de México