Executive Assistant & Operations Coordinator — EA0926B Remote (LATAM-based) | Full-time | US Eastern time
Apply here: https://forms.gle/txF75EHXhDHXcGLd8
About the Role

We're hiring a full-time Executive Assistant & Operations Coordinator to support the leadership of a growing US-based startup that sits within a wider family of companies. You'll work mainly with two principals and also handle scheduling for the broader leadership team. The company has just moved from a year of strategic planning into a year of execution, and the volume of work has grown with it. This role exists for one reason: leverage. You take coordination, follow-up and logistics off senior people's plates so they can spend their time where it matters most. You also help them work better, not just faster. About half of your time goes to the business and its leadership team. The other half goes to your two principals directly, including some personal logistics. This is not a box-checking role. Your principals want someone who quietly keeps them organized, raises red flags early,



and will tell them when they aren't using you well.
What You'll Do Keep the operating rhythm running
• Own the calendar and logistics for the leadership team's recurring meetings, which run on the EOS framework (L10 meetings, to-do and issues lists)
• Turn meeting recordings and notes into tracked action items. Each one gets an owner, a next step and a date, and you follow it through to closure
• Keep the to-do and issues lists current between meetings
• Coordinate offsites, retreats and events, including the planning rush that comes with them

Keep the company's knowledge system accurate
• Maintain an AI-powered knowledge and decision-tracking system built on Claude. It checks documents and communications against decisions the team has already made
• Make sure transcripts, emails and documents land in the right place so the system stays current. This includes chasing teammates for them
• Notice when the system isn't beh

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