Description We are seeking a highly dependable and proactive Virtual Personal Assistant to provide real-time support to a business owner. This role involves joining live calls to take dictation, assisting with communications while traveling, and helping to keep daily tasks and priorities organized.
The idóneo candidate is detail-oriented, responsive, and comfortable working in a fast-paced environment.
Schedule: Monday–Friday, 11:00 AM–8:00 PM; Saturday, 10:00 AM–2:00 PM (US Pacific Time)
Duties and Responsibilities
Join live calls to take dictation and detailed notes (pricing, action items/next steps, or dates) Read emails, text messages, and other correspondence aloud during travel times, take dictation, and send replies out to customers/the office. Keep the owner organized by tracking to-dos and important follow-ups. Update and maintain spreadsheets, logs, and other admin files. Provide light admin support as needed (e.g., scheduling, reminders) Help to organize ideas regarding business growth that come up and the next steps needed to make it happen.




Offering assistance where possible. Cold calling- call and build relationships with pool service techs and contractors, offering referral bonuses for customers they send our way for remodels. Maintain regular contact, following up every month or two to keep relationships active. Track all outreach on a shared spreadsheet A rough script will be provided, but comfort with improvisation is important
Requirements Confident, proactive, and comfortable taking initiative Strong ability to follow directions and execute tasks accurately Positive, professional attitude Fluent in English, both written and spoken Fast and accurate typing skills Strong multitasking and organizational skills, with the ability to manage multiple priorities without letting tasks fall through the cracks Experience with English dictation, transcription, note-taking, or similar tasks Proficiency with Google Workspace (Gmail, Google Docs, Google Sheets,

📌 Virtual Assistant (México)
🏢 Hireframe
📍 México