Executive Assistant to the Founder & CEO — High-Growth DTC Brand

Remote — Mexico | Full-Time | $4,500 - $5,000/month USD | Contract

We're one of the fastest-growing DTC brands in the world, going from $5M in revenue in 2024 to a $100M annual run rate in 2026, in just three years, on a lean, results-obsessed team. We're a founder-led, nine-figure travel brand on a mission to become the #1 travel brand for women, with dedicated teams across product, marketing, creative, finance, supply chain, and operations. The CEO moves fast and touches everything. Your job is to make sure nothing he touches gets dropped.

We pay well above the Mexican market for this role on purpose. In exchange, we expect above-market availability, responsiveness, and follow-through. Read the Availability section before applying.

YOUR MISSION

Be the CEO's right hand and his external brain. You own his calendar, his inbox, his task list, and the follow-through across the team. You'll be in every Slack channel he's in. Whenever he asks someone for something, you log it in ClickUp and chase it until it's done. Whenever someone needs something from him, you make sure it reaches him and gets an answer. He should be able to message you "what's the status on X?" and get an immediate answer without ever opening ClickUp himself.

The standard: he trusts your system so completely that he can take everything off his mind. Nothing dies in a DM.

#1 PRIORITY: REQUESTS AND FOLLOW-THROUGH

- Capture every request, question, task, and commitment the CEO makes across Slack, meetings, email, and voice notes.
- Log everything in ClickUp with an owner, a deadline, and a status, then follow up until every loop is closed. You are the reason things don't stall.
- Track everything people need from the CEO (answers, approvals, decisions, feedback) and keep it in front of him until resolved. Nobody should have to ask him twice.
- Track what the CEO owes others and make sure he delivers on time.




- Run his brain-dump inbox: he sends anything by text or voice note, and you process it daily into tasks and reminders.
- Hold a short daily check-in with the CEO to clear open loops.
- Sweep Slack, email, and meeting notes at the end of every day so nothing sits unlogged.
- Know where everything stands at all times.

RESPONSIBILITIES

- Manage the CEO's calendar, inbox, and daily priorities, and protect his time ruthlessly.
- Prep him for every meeting with agenda, context, and open items.
- Filter and route requests: send what belongs to a function owner to that person, and bring the CEO only what truly needs him.
- Review Fathom/Firefly notes and join key meetings. Turn every meeting into action items the same day.
- Deliver a daily brief (priorities, meetings, decisions waiting, key numbers) and a weekly summary (what's moving, what's blocked, what needs his call).
- Collect updates before leadership meetings and track every action item that comes out of them.
- Keep strategic documents, decks, and company files organized and easy to find.
- Coordinate across teams, agencies, and vendors in multiple time zones.
- Manage business logins securely through our password manager.
- Handle business travel, offsites, account setups, purchases, and admin that pulls the CEO off high-leverage work.
- Use AI and automation daily to move faster and save the CEO and team time.

AVAILABILITY

- Full overlap with US Eastern business hours; your local time zone makes this easy.
- Response time is non-negotiable:



you reply to the CEO on Slack within a couple of minutes during working hours.
- The CEO works off-hours, and so does this role: you're responsive to urgent messages on evenings and weekends. This is why the pay is what it is. If you need a hard line between work and personal time, this isn't the right fit.

WHAT WE'RE LOOKING FOR

- 3+ years as an EA or senior VA supporting a founder, CEO, or executive, ideally US-based.
- You've built and run a task system that kept a busy executive from dropping anything. ClickUp experience strongly preferred.
- Highly versed in AI: you use Claude every day to draft, summarize, research, and automate.
- Extremely responsive and obsessive about closing loops. You close them without being reminded.
- Confident following up with senior leaders, politely and persistently.
- Excellent written and spoken English; you communicate clearly and fast.
- Discreet and trustworthy; you'll see sensitive business information daily.
- Fluent in Slack and Google Workspace.
- Nine-figure ecommerce brand experience is idóneo; ecommerce or DTC experience strongly preferred.
- Reliable home setup: fast internet, backup power, backup connection.

HOW WE'LL MEASURE SUCCESS

Requests closed on time, response time to the CEO, and dropped items (target: zero). By day 90, the CEO has fully offloaded task tracking to you.

WHY JOIN US

- Work directly with the founder and CEO of a nine-figure brand, with no layers.
- See from the inside how a company that went from $5M to $100M in three years actually runs.
- Top-of-market salary for Mexico, with a fast-scaling company.
- Fully remote, long-term role with room to grow into a chief of staff or operations track.

HOW TO APPLY

- Start your application with the word "ClickUp." Our process: application, a short written exercise (AI welcome), an interview with the CEO, and a paid trial period. All hires sign an NDA and complete a background check.

📌 Executive Assistant to Chief Executive Officer (México)
🏢 CXD Ventures
📍 México